The Office Manager facilitates the smooth functioning of the Chicago House office and provides administrative support to senior leadership. The Office Manager reports to the Chief Administrative and Property Officer and works closely with other members of the Chicago House staff in the execution of their duties, and will also build and manage key relationships with organizational partners and vendors.
Provide administrative support to senior leadership, including scheduling, correspondence, staff event/meeting coordination and project management.
Is the lead support for Board meeting preparation and record management of all Board related documents.
Provide administrative support to Property Management including but not limited to maintaining rent and check logs, review/distribute residential housing work orders, manage housing application process, etc.
Manage office technology in coordination with Chicago House’s managed services, leased equipment and communications providers, including, but not limited to, setting up new desktops, laptops, printers and phones; setting up e-mail and voice mail accounts; and tracking service ticket resolution.
Maintain office operations including managing vendors and building landlords, ordering supplies, maintaining inventories of equipment and supplies, coordinating cleaning and related duties.
Provide input for office related budgets and expenditures.
Handle all office related duties, including but not limited to, mail distribution, greeting guests, answering phones,
Manage receptionist staff including backup support regarding all duties related to the front desk.
Other duties as assigned.
Bachelor’s Degree or demonstrated experience in business/office administration and/or executive support.
Excellent project management skills, including ability to manage multiple assignments with ability to prioritize and meet deadlines.
Excellent written, verbal and interpersonal communication skills with ability to make effective oral presentations to large and small groups.
Proficiency in Microsoft Word, Excel and PowerPoint and other desktop publishing tools.
Strong commitment and sensitivity with the LGBTQ community and the clients we serve. You should have a can-do, friendly attitude for working with the staff and clients.
Ability to maintain composure, flexibility, and enthusiasm when working with a variety of personalities.
Ability to work beyond traditional working hours and schedules if/when necessary
Able to lift up to 50 pounds and engage in physical labor associated with file and office supply organization.
Be able to adjust to various physical and environmental conditions as the position may require including computer work, sitting or standing for long periods of time, etc.
Chicago House is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, gender identity, sex assigned at birth, arrest record, HIV status, or any other characteristic protected by applicable federal, state or local laws.
About Chicago House and Social Service Agency
Chicago House was founded in 1985 by a small group of community activists who saw that their friends and family members were losing their homes due to the financial, social and medical challenges associated with HIV/AIDS.
To provide community-based housing and supportive services responsive to the changing needs of individuals and families living with HIV/AIDS.
All Chicago House services are provided without discrimination, and are explicitly designed to respect and preserve the dignity and independence of all clients.