Office Manager

The Office Manager facilitates the smooth functioning of the Chicago House office and provides administrative support to senior leadership.  The Office Manager reports to the Chief Administrative and Property Officer and works closely with other members of the Chicago House staff in the execution of their duties, and will also build and manage key relationships with organizational partners and vendors.

Primary Responsibilities

• Provide administrative support to senior leadership, including scheduling, correspondence, staff event/meeting coordination and project management.
• Is the lead support for Board meeting preparation and record management of all Board related documents.
• Provide administrative support to Property Management including but not limited to maintaining rent and check logs, review/distribute residential housing work orders, manage housing application process, etc.
• Manage office technology in coordination with Chicago House’s managed services, leased equipment and communications providers, including, but not limited to, setting up new desktops, laptops, printers and phones; setting up e-mail and voice mail accounts; and tracking service ticket resolution.
• Maintain office operations including managing vendors and building landlords, ordering supplies, maintaining inventories of equipment and supplies, coordinating cleaning and related duties.
• Provide input for office related budgets and expenditures.
• Handle all office related duties, including but not limited to, mail distribution, greeting guests, answering phones,
• Manage receptionist staff including backup support regarding all duties related to the front desk.
• Other duties as assigned.