Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.
The Program Coordinator for the Master of Arts in Educational Transformation (MA-EDTR) program is responsible for fulfilling all academic and administrative responsibilities of the program. S/he supports pre-launch program needs, development, and support of the network of community partners (both in schools and in the non-profit worlds), and provides admissions support to applicants, and academic affairs/student services to enrolled students. The incumbent is responsible for all day-to-day, on-the-ground activities to manage and maintains a successful and healthy program. Reporting to the Program Director and working closely with all functional areas within the Graduate School Dean's Office on a regular basis, the Program Coordinator has additional duties that include but are not limited to:
Outreach, Recruitment, Admissions
Participates in marketing and recruitment efforts for the program, responding to applicant inquiries and supporting applicants throughout the admissions process.
Organizes and prepares admissions applications for review, and follows the appropriate steps for inputting decisions in Banner according to the policies and procedures set forth by the Graduate School Dean's Office.
Enrolls eligible candidates into the program and maintains records of admissions statistics for program.
Ensures that students are appropriately registered each semester, monitoring student status and academic progress.
Assists students in submitting special requests to the Graduate School in a timely manner (transfer of credits, leaves of absence, consortium requests, application for graduation / clearance and commencement preparations).
Communicates with administrative departments regarding significant changes in student progress, status or program changes.
Refers students to academic and non-academic resources as needed to support their progress and success in the program, including referencing the Academic Resource Center, Counseling and Psychiatric Services, Graduate Title IX Coordinator, Student Health, Graduate Student Organization, or other departments on campus.
Supports program-level and Graduate School student events as requested, including orientation, commencement, social events complementing students' academic pursuits, academic events supporting the curriculum, competitions, and research.
Marketing, Outreach, Communications, Web
Participates in recruitment and marketing efforts for the program with the faculty directors.
Develops and implements outreach plans with the faculty directors.
Conducts regular promotion and outreach of the programs, highlighting key activities, student and faculty accomplishments, and other important program endeavors.
Acts as the liaison between GU approved marketing vendors, program director, & Graduate School, maintaining program websites and updating content as needed.
Financial Aid, General Operations, and Administration
Prepares merit-based aid program budgets as requested by the Graduate School Financial Aid Team.
Monitors student enrollment, merit aid expenses, and communicates with registered student status and registration changes to key departments such as Graduate School, University Registrar, Office of Global Services, and Student Financial Services.
Reviews program financial activity regularly and verifies that spending is within guidelines established by the Dean of the Graduate School.
Procures supplies and services to support program success, and performs other general administrative duties that might fall in other categories such as human resources and finance that support the program(s).
Faculty, Curriculum, & Program Support
Assists faculty with the rank/tenure/promotion process where applicable.
Prepares HR and financial documentation in support of faculty (leaves / sabbatical, expense reports, procurement card management).
Assists faculty in course scheduling and general preparation, engaging in program review when requested which includes gathering historical data, organizing reports, and preparing submissions for review by Graduate School Executive Faculty and University officials.
Works with the Graduate School Dean's Office to schedule events and facilitate appointments and hiring.
Participates in and supports Graduate School student events as requested, such as Graduate Student Induction and Commencement.
Requirements and Qualifications
3+ years of experience in higher education, preferably supporting graduate programs
Knowledge of Google Apps, Microsoft Office, Adobe Acrobat Pro, WordPress or other web editing tools, Banner/Cognos or other student information systems, Slate or other student admissions systems, and Workday
Exceptional communication skills
Ability to manage multiple projects within shared time frames
Ability to adapt to changes in technology as well as the policies and procedures that support activity at the university
Understand appropriate and confidential file management, communication and storage
Experience working with and supporting students and faculty
Sponsored Project Management
As the designated Department Financial Manager for Sponsored Project, the employee is responsible for financial management of the sponsored project to ensure compliance with sponsor's requirements and University's policies and procedures. Within 30 days after the close of the month (generally the 8th business day after the end of the month), the duties to be performed by the employee include, but not limited to:
Review and reconcile expenses on the Center Status Reports to ensure that the expenses are a) allowable by the sponsor for the project, b) allocable to the project, c) reasonable and necessary, d) supported by required documents, and e) within the budgeted amounts;
Review salary distributions to ensure that they reasonably reflect employees' level of effort on project. Review associated fringe benefits for accuracy;
Review the commitments of key personnel, to ensure the costs reasonably reflect the level of effort committed to the sponsors as part of proposal and notify OSP/OSR of significant variances;
Review the calculation of indirect cost recovery to ensure accuracy;
Process all corrections and adjustments within 90 days of when the charge initially posts to the financial system (posted date for non-payroll and pay period end date for payroll transactions) and ensure corrections and adjustments are reviewed and approved according to the signature authority policy and supported by appropriate documents;
Complete the Financial Status Report (FSR) worksheets timely and accurately; and
Ensure that payments to subrecipients are reviewed and processed in a timely manner.
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Internal Number: JR07955
About Georgetown University
Established in 1789, Georgetown is the nation's oldest Catholic and Jesuit University. Georgetown is one of the world's leading academic and research institutions, offering a unique educational experience that prepares the next generation of global citizens to lead and make a difference in the world.