| Teamwork. Integrity. Excellence. We are Aspire. Voted as one of Chicago’s ‘Best and Brightest Companies to work for’ for three years straight (2016-2018). We know that Together, We’re Better! Aspire is looking for a Special Events Coordinator to visualize, plan, market and execute both small- and large-scale fundraising events throughout the year. Someone who is an amazing and experienced, take charge professional with an ability to manage administration and logistics in support of our annual special events. If you are creative, organized, customer focused, and love to plan, we’d like to talk to you! The Special Events Coordinator should have a love for events management, provide outstanding customer service, be an enthusiastic professional, and be able to build relationships with internal and external customers. Working with the Associate Director of Philanthropy, the Special Events Coordinator works to ensure the success of agency events and effectively coordinate communication between Aspire’s Executive Team, Board committees, planning committees, and donors. The candidate must be able to anticipate project needs, discern work priorities, meet deadlines with little supervision, and be willing to work occasional evenings and weekends. Specific Responsibilities Include:
Event Planning, Production, and Administration - Coordinate and provide administrative support to volunteer planning committees that bring events to life.
- Coordinate event collateral and marketing/PR activities for events in conjunction with the Marketing/PR Coordinator.
- Maintain accurate record keeping and ensure superior guest experiences through the utilization of event management software and online registration tools.
- Secure corporate and individual sponsorships, live and silent auction items, and other donations.
- Serves as liaison between Executive Staff and Volunteer Committees, including occasional interaction with the Board.
- Propose new ideas to improve the event planning and implementation process.
Donor Database/CRM software: - Maintain accurate and complete information in CRM particularly event-related communications and involvement. Coordinate with the Development Assistant to ensure accurate records are maintained for event-related pledges and gifts.
- Work with Philanthropy team to develop and manage mailing lists and other reports as required for special events and annual appeal activities.
- Assist Finance department with auditing and research tasks as related to event income/expense reconciliation.
|
