As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for six consecutive years.
University Advancement has an outstanding opportunity for a HRIS Systems Administrator.
Find a job you love, you will never work a day in your life! If you are ready to take your career to the next level, we may have a great opportunity for you.
Our UW Advancement People and Culture team are hiring an HRIS Systems Administrator to manage the HR internal databases.
The People and Culture team (PaC) of 10 FTE is committed to building, supporting and retaining an Advancement team of highly engaged, diverse employees in an environment of inclusivity, creativity and excellence. As a member of this team, the Recruiter is responsible for performing recruiting functions to ensure a diverse, qualified candidate pool for all Advancement openings. This position establishes and maintains positive relationships with hiring managers to create and manage recruitment plans. Successful recruitment strategies include sourcing diverse candidate pools, evaluating candidates, creating a positive candidate experience and providing guidance and consultation to hiring managers throughout the sourcing and recruitment process.
In addition to above, you will also be responsible for the following:
Partnering with PaC team members and other stakeholders to ensure accuracy in data and providing ad-hoc reports as needed.
Ability to partner with clients and stakeholders and manage expectations.
Desire to collaborate and be a contributing member to our PaC team.
Support the Pac teams with program support
Position Purpose The Office of Advancement Human Resources (UA HR) department’s mission is to support staff in successfully meeting the goals of the University and the Office of Advancement by providing high quality and responsive human resources support to foster an exceptional work environment that encourages, nurtures and recognizes the professional development of employees. The Human Resources Specialist will be responsible for day-to-day office management and support for University Advancement Human Resources. The Human Resources Specialist will apply specialized HR knowledge to assist in resolving problems.
DUTIES AND RESPONSIBLITIES Program Support Manage HR internal databases. (Access, Workday, etc.)
Inputs employee data and verifies entries against forms or records.
Generates and executes basic reports or queries and provides summaries of data for use in analysis or decision making; validates output against systems.
Follows established procedures for updating, validating, and correcting employee records or other related HR data.
Assists in the preparation of end-user documentation or training materials as needed.
Coordinate and assist with disseminating information to all Advancement staff: answer questions regarding deadlines, updates, events and interdepartmental communications.
Participate in the development of HR metrics. Manage and maintain UA HR metrics and tracking systems. Assist in the development of metrics for HR reporting and manage regular reports.
Support the tracking and reconciliation of all procard and travel transactions for the HR team.
Support the building and maintenance of personnel files for employees in Advancement.
Recruiting & Hiring Participate in employment/recruitment activities such as:
Screen resumes for minimum qualifications
Schedule/conduct phone interviews
Prepare recruitment packets for departments
Respond to applicant inquiries
Initiate and track criminal history background checks with UCHR staff
Build relationships with campus and non-campus partners to build candidate sourcing opportunities.
Support internal and external advertising such as:
Maintain and send weekly opportunities list to Advancement and other Affinity Group listservs and Social Media (LinkedIn)
Post individual recruitments to designated external sites
Reconcile receipts and partner with Finance & Administration to charge appropriate budgets
Manage special projects as required.
Program Development and Support Provide project management support to Director for Human Resources.
Collaborate, review and contribute to the deliverables prepared by Human Resources before forwarding for approval to Assistant VP. Coordinate program and compliance.
Ensure project documents are complete, current, and stored appropriately.
Other duties as assigned.
Key Competencies Effective communications: Able to express oneself clearly and empathetically in interactions with others in all forms of communication, i.e., verbal and written, one-on-one and group, etc.
Interpersonal Awareness: Builds and maintains positive relationships and actively contributes as a member of working teams to achieve results.
Professional Credibility: Takes responsibility for meeting goals, objectives, obligations, and solving problems while representing the mission, vision and values of the organization.
Critical Thinking: Able to obtain, analyze and evaluate information effectively in the face of ambiguity. Makes appropriate decisions based on relevant information and experience.
Ethics and Trust: Models and upholds the values of candor, openness, inclusiveness and honesty despite internal and external pressures. Acts consistently with Washington State ethical guidelines and organizational core values and beliefs.
Valuing Diversity & Inclusiveness: Respects, values and contributes to the UW’s commitment to inclusiveness and diversity.
REQUIREMENTS Bachelor's degree in business or related field and three years of progressively responsible experience in executive level administrative support or high level general administrative work. Equivalent combination of education and experience from which comparable knowledge and skills have been acquired may substitute for degree.
Experience with support work in accounting, finance, policy or human resources administration.
Proven ability to work in a fast paced environment. Ability to work well with individuals from diverse backgrounds.
Knowledge of HR policies, procedures and laws such as but not limited to FMLA administration, FLSA guidelines and enforcement, employment laws, and recruiting laws.
Demonstrated proficiency in Microsoft Excel, PowerPoint and Access, or similar computer applications, and ability to set up programs and create reports.
DESIRED One year experience in Human Resources.
Professional work experience in higher education.
Knowledge of development/advancement principles.
Willingness and ability to learn how to use the ADVANCE database system and other proprietary software products.
CONDITIONS OF EMPLOYMENT Cubical/Open workspace environment, which may result in additional or higher levels of noise and visual distractions.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
BENEFITS As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready.
Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.