Places orders for monographs via Alma and other systems as appropriate, following bibliographers' directives regarding materials, vendor and fund assignments; may include finding copy, and identifying correct forms of headings
Processes shipments of new monographs by receiving titles in Alma, verifying accuracy of vendor invoices and issuing payments in Alma, paying careful attention to funding sources as designated by bibliographers
Searches bibliographic and related data in catalogs and online databases for the purpose of ordering, and copy cataloging material and updating bibliographic information in Alma and/or OCLC
Creates, edits and reviews bibliographic, holdings and item records for monograph materials in all formats to established guidelines, in OCLC and Alma
May receive routine and some complex continuing resources in all formats, checking for accuracy and missing items
May set up prediction patterns for appropriate titles in Alma
Takes corrective action for problem titles as needed, including correcting and updating records, initiating claims, and entering notes in records as necessary
Places orders for time sensitive materials such as patron requests and course reserves; may follow up with priority processing, including expedited copy cataloging
May use PCard for both routine purchases from established vendors and for more complicated orders from unfamiliar sources
Communicates with vendors, publishers, bibliographers and financial personnel in Japanese; conducts professional correspondence when needed to solve problems or follow up on orders
Tracks funds and monitors expenditures
May organize and process materials received as gifts and other book-in-hand material as well as delegate more routine aspects of this activity
May perform routine copy cataloging and may serve as a unit resource for copy cataloging issues while bringing unresolved questions to the manager
May process materials for preservation or binding, may perform minor repairs
Continues learning in keeping with organizational needs
Assists in monitoring the department's workflow
Maintains related records and statistics
End processes materials
Serves as a source of information on established policies and procedures for library patrons and staff
May contribute to or oversee special projects, including documentation and statistics
Works according to changing daily priorities, demonstrates flexibility and ability to shift between multiple tasks effectively
Participates in unit-wide planning and implementation of new policies and procedures
Suggests innovations and generates ideas for improving workflows and creating efficiencies
Assists with developing training and procedural documentation for unit
May assist in hiring, training, scheduling, and distributing work to other staff or student workers
Contributes to unit goals by accomplishing related duties as required
Diversity & Inclusion at the Harvard Library
Across the Harvard Library, our work is enriched by our diverse campus community. Our unique and wide-ranging abilities, experiences, and perspectives are integral to achieving Harvard University's mission of excellence in research, teaching, and learning for our patrons, our collections, and our workplace. We believe that an inclusive environment that cultivates and promotes understanding, respect, and collaboration across our diverse workforce enables our success.
We invite individuals with diverse backgrounds, experiences and abilities to be a part of our community of over 700 staff members. Our work with faculty, students and researchers to explore answers to intellectual questions, enduring and new, and to seek solutions to the world's most consequential problems, requires that we not only reflect, but also champion our diverse society.
Harvard Library inspires collaboration, reflection, experimentation, and discovery connecting users to related disciplines and to University-wide teaching resources. The Library engages users through curated discovery, digital collections, reimagined physical space, and specialized research support. Today, Harvard Library's holdings range from traditional print collections to rapidly expanding access to digital resources. Harvard Library provides the University's faculty, students, and researchers—now and in the future—with exceptional experiences and comprehensive access to these materials.
The Harvard Library is a proud member of the Association of College & Research Libraries (ACRL) Diversity Alliance.
Salary Grade: 052
Union: 55 - Hvd Union Cler & Tech Workers
High school diploma or equivalent required
Fluency in Japanese required, as well as familiarity with the bibliographic characters of Japanese library materials.
Proficiency with Microsoft Windows operating system and Windows software
Demonstrated facility with automated systems, including using online databases, working with spreadsheets and knowledge of file management techniques
Demonstrated experience using technology to perform daily tasks
Must have strong English language communication skills
Competency in keyboarding
Previous library or related work experience required
College degree preferred
Familiarity with other Asian languages desirable
Familiarity with Japanese bibliographic sources desirable
Must have excellent organizational, written communication and analytical skills
Library acquisitions and basic cataloging experience strongly preferred
Work experience in a production-oriented and technology-enhanced environment preferred
Excellent oral and interpersonal communication skills desired
Ability to perform repetitive work accurately with fine attention to details preferred
Ability to work productively and cooperatively in a team environment, with flexibility and versatility in an evolving work situation
Ability to work independently to perform complex tasks
Facility with automated library systems preferred
Ability to meet project deadlines
Commitment to be part of a continuous learning environment, updating skills as required to perform job duties
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 50878BR
About Harvard University Library
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.