The Benjamin M. Statler College of Engineering and Mineral Resources is seeking applications for a Program Coordinator. This position will be responsible for providing immigration, P&T, and other compliance support to the faculty, staff, and students in the college.
In order to be successful in this role, the ideal candidate will:
Immigration - Immigration liaison for the College. Manage and provide guidance to the College on all visa processing, filing, and needs for applicable foreign national employees following ISSS and federal regulations. Member of the College immigration oversight committee. Stay current of changes in immigration law, processes and procedures. Develop internal practices for the handling of temporary and permanent visas. Complete all wage audits or case audits as requested by ISSS. Schedule and assist with immigration trainings at the College. Assist the Department Chair or other faculty/staff members with the verbiage for the advertisement prior to posting. Attend the initial search committee meeting to discuss and ensure that expectations and documentation needs are met in case there is need of visa sponsorship. Prepare and have signature authority on visa letters & documentation. Work with the department Chairs and or staff to ensure that the Export Control paperwork is completed correctly and in a timely manner. Work with the Department Chairs to resolve any compensation issues arising from temporary and permanent visa petitions due to prevailing wage issues. Prepare the Visiting Scholar courtesy letters and work with the departments to make sure all J-1 visa and export control documents are completed. Track appointments to completion and work with faculty to extend appointments as appropriate. Initiate renewal actions as appropriate. Assist faculty and students with reporting to Global Affairs planned international travel and help to resolve any denials of travel based on reviews by Global Affairs or Export Control.
Faculty Promotion and Tenure - Serve as a college data administrator for Digital Measures. Work with university DM data administrator to maintain college data compliance with university guidelines. Ensure uniformity in data for accurate data reporting. Generate reports for Dean, associate and assistant deans, department chairs, and faculty as requested and appropriate. Collect and process annual review data from department, chair, and college committees. Prepare annual analysis for review and inclusion in approved merit processes.
Manage collection and documentation of annual faculty workload plans. Coordinate revision of workload plans as needed to document departmental needs and expectations. Provide feedback to Finance SBA and Grants SBA regarding faculty research effort to ensure payroll distribution is appropriate and compliant with grant requirements.
Process faculty leave through Provost's Office, including phased retirements, alternative work assignments, and leaves of absence.
Conflict of Interest/Consulting Disclosures - Manage faculty and staff conflict of interest and consulting disclosure processes for Statler College. Ensure new or changing consulting arrangements are properly disclosed and documented prior to start. Manage annual disclosure process of all consulting activities as required by BOG Rule 1.4. Educate faculty and staff on disclosure requirements per WVU BOG Rule 1.4. Provide assistance to any questions that arise. Serve as signature authority in absence of Assistant Dean for college approval of consulting activities.
Management of Child Protection Compliance - Serve as primary college contact for DEI child protection staff. Submit background checks as required by WVU BOG Rule 1.7. Coordinate with college safety officer to provide policy guidance to faculty, staff, and students. Develop mechanisms to document compliance with rule. Work closely with K-12 Outreach staff to ensure compliance during annual summer camps. Provide guidance to department staff involved with events such as the annual Pumpkin Drop.
Other duties as assigned.
Bachelor's degree in finance, management, or related field.
Five (5) years of experience with immigration, visa processes, and evaluation of faculty in an academic environment.
Three (3) years of experience with compliance with federal/state mandated policies.
Demonstrated knowledge of US federal immigration policies and procedures.
Demonstrated ability to utilize large institutional data systems.
Ability to analyze data to determine a course of action.
Ability to work productively with external policy stakeholders.
Experience with Microsoft Office, particularly Excel and Word.
At West Virginia University, we pride ourselves on a tireless endeavor for achievement. We are home to some of the most passionate, innovative minds in the country who push their limits for the sake of progress, constantly moving the world forward. Our students, faculty and staff make this institution one of the best out there, and we are proud to stand as one voice, one university, one WVU. Find out more about your opportunities as a Mountaineer at https://talentandculture.wvu.edu/
West Virginia University is an Equal Opportunity/Affirmative Action Employer and the recipient of an NSF ADVANCE award for gender equity. The University values diversity among its faculty, staff and students, and invites applications from all qualified individuals, including minorities, females, individuals with disabilities and veterans.
Job Posting: Nov 7, 2019
Posting Classification: Non-Classified
Exemption Status: Exempt
Benefits Eligible: Yes
Internal Number: 190402
About West Virginia University
West Virginia University, founded in 1867, has a long and rich history as a public, land-grant institution. WVU encourages scholarship and offers high-quality academic programs while serving the state of West Virginia and the nation. WVU statewide includes campuses in Beckley, Charleston, Keyser, Martinsburg and Morgantown – which has been ranked as a #1 Small City in America. WVU is an R1 Doctoral Research University (Highest Research Activity), one of only 115 nationwide. WVU offers 212 degrees throughout the 14 colleges and schools. Areas of specialty include STEM education, healthcare in Appalachia, shale gas utilization, radio astronomy and forensics. WVU researchers have helped confirm the existence of gravitational waves and uncovered diesel vehicle emissions discrepancies. Statewide, there are over 31,000 graduate and undergraduate students along with 190,000 alumni worldwide. WVU is reinventing West Virginia’s future by strengthening education, healthcare and broad-based prosperity.