Sponsored Projects Reconciliation and Reporting Specialist (Grant Resources Associate) - Shared Services Center 12767
The Shared Services Center (SSC) at West Virginia University is seeking applications for multiple Sponsored Projects Reconciliation and Reporting Specialists (Grant Resources Associates). This position is one of several that will be part of a new service delivery model supporting all of WVU, which includes a Shared Services Center, embedded HR Partners and Centers of Expertise. This new model has provided internal employees growth opportunities, and as a result, we now have a variety of positions available across WVU.
The incumbent(s) provide guidance and support to customers with their accounting needs. Responsible for supporting units throughout WVU with all facets of general ledger fund reconciliation for both state and research corporation funds. Activities will include pulling data from the WVU financial system each month, constructing a report, completing an analysis of transactions and sharing this information with strategic business and financial leaders within the colleges, schools and other units. using financial reports, completing transactional approvals and conducting budget transfers.
In order to be successful in this position, the ideal candidate(s) will:
Performs comprehensive review of all billing terms and conditions including timelines and deadlines to ensure compliance with all federal, state, and other regulations affecting grants, contracts or cooperative agreements. Independently monitors purchasing ledgers and invoicing. Reviews, approves and audits expenses posting to sponsored projects. Reviews, approves and audits travel related to sponsored projects. Interprets and advises on internal and agency mandated travel policies.
Actively communicates with Grant Managers and/or Principal Investigators to monitor subaward agreements and processing of invoices.
Works closely with Asset Managers (and in accordance with) Sponsored Project & Property Management as it relates to capitalized expenditures and other asset management requirements on sponsored projects.
Initiates and/or facilitates transfers, modifications, or other requests for the proper management of sponsored projects.
Reviews award setup within financial system and advises on accounting matters as needed.
Participates in day-to-day fiscal operations and makes recommendations on areas of expertise.
Responsible for compiling data, monitoring budgets and preparing monthly reconciliation financial reports. Collaborate with Grant Managers (or Principal Investigator when there is no Grants Manager assigned) to ensure accuracy of reporting.
Consults with Grants Managers in schools and college as well as the SSC Sponsored Projects Management team for processing any projected carry forward budget requests.
Assists with processing award closeout documentation as needed.
Oversees and consults on personnel and/or payroll matters that impact sponsored projects. Facilitates the completion of paperwork to address these matters.
Collect correspondence certifying participation of personnel on sponsored projects. In collaboration with Grant Managers and departmental administration, reviews and addresses Effort Reporting concerns.
Maintains all necessary records and justifications related to work assigned.
Assists supervisor with strategic planning, development of procedures and/or internal controls, and training materials.
Works independently on a variety of correspondence and special projects. Collaborates with other members within the unit to ensure cross team support.
Interface with customers to understand expectations and follow-up to ensure satisfactory resolution of request.
Maintain customer relationships through effective and timely communication.
Review service requests to ensure consistency in workflow and documentation to standards.
Coordinates and supports the research and service missions for the Shared Services. Provides support and participates in unit assigned team initiatives and goals to increase efficiency in administrative processes.
Organizes and participates in post-award meetings, conferences or other training sessions.
May assist with other administrative duties and/or complete other duties as assigned by the supervisor.
Pay Grade: 15
Bachelor's degree with a financial or accounting focus; or an equivalent combination of education and experience.
One (1) year experience.
Must be able to communicate well and work with a variety of constituencies.
Strong computer experience including MS office.
Must be proficient in Windows-based applications and strong internet skills.
Communicates effectively, both orally and in writing.
Listens to others and effectively comprehends information.
High degree of integrity, ethical practices, tact and ability to be direct and influence others while remaining diplomatic.
Ability to read and understand procedures.
Ability to learn and utilize technology, such as Mountaineer Marketplace and MyExpense.
At West Virginia University, we pride ourselves on a tireless endeavor for achievement. We are home to some of the most passionate, innovative minds in the country who push their limits for the sake of progress, constantly moving the world forward. Our students, faculty and staff make this institution one of the best out there, and we are proud to stand as one voice, one university, one WVU. Find out more about your opportunities as a Mountaineer at https://talentandculture.wvu.edu/
West Virginia University is an Equal Opportunity/Affirmative Action Employer and the recipient of an NSF ADVANCE award for gender equity. The University values diversity among its faculty, staff and students, and invites applications from all qualified individuals, including minorities, females, individuals with disabilities and veterans.
Job Posting: Nov 5, 2019
Posting Classification: Classified
Exemption Status: Non-Exempt
Benefits Eligible: Yes
Internal Number: 184204
About West Virginia University
West Virginia University, founded in 1867, has a long and rich history as a public, land-grant institution. WVU encourages scholarship and offers high-quality academic programs while serving the state of West Virginia and the nation. WVU statewide includes campuses in Beckley, Charleston, Keyser, Martinsburg and Morgantown – which has been ranked as a #1 Small City in America. WVU is an R1 Doctoral Research University (Highest Research Activity), one of only 115 nationwide. WVU offers 212 degrees throughout the 14 colleges and schools. Areas of specialty include STEM education, healthcare in Appalachia, shale gas utilization, radio astronomy and forensics. WVU researchers have helped confirm the existence of gravitational waves and uncovered diesel vehicle emissions discrepancies. Statewide, there are over 31,000 graduate and undergraduate students along with 190,000 alumni worldwide. WVU is reinventing West Virginia’s future by strengthening education, healthcare and broad-based prosperity.