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The Department of Genome Sciences (GS) is part of the University of Washington School of Medicine (UW SoM) and is comprised of 27 labs addressing leading edge questions in biology and medicine by developing and applying genetic, genomic and computational approaches taking advantage of genomic information now available for a host of species. GS is making major contributions in the application of genome science to understand the fundamentals of biology and to improve human health and well-being.
Genome Sciences is a collaborative department supported by very different academic disciplines. We work with a multitude of Program Investigators (PIs) in departments both on the UW campus as well as worldwide. The department has gone through significant expansion since its beginning in 2001. The department has 47 training, teaching, and research faculty.
The Department of Genome Sciences currently has an outstanding opportunity for a GRANTS MANAGER.
Position Purpose: The Grants Manager is responsible for the effective, timely and compliant administration of sponsored research proposal submission, award receipt, and financial management of sponsored research projects. They oversee the timely preparation and submission of grant and contract proposals. Collaborating with principal investigators (PIs), sponsor agencies, research partners and University research support offices, the Grants Manager ensures sponsored research awards are reeived, budgeted and expended effectively and efficiently in compliance with federal, state, funding agency, and University of Washington regulations, policies and procedures. This position reports to the Associate Director at Genome Sciences.
The Genome Sciences Department has approximately 200 current budgets and $56M in FY19 awards.
The Grants Manager is responsible for managing the activities of one of the three defined research groups: Model Organism Genetics, Human and Medical Genetics, or Genomics & Proteomics/Computational Biology. The department’s financial portfolio in Human and Medical Genetics research group includes departmental training grants. The research proposals, demands of the sponsors, and the research activities are complex. Advance budgeting, and both project management and people management skills are required. The Grants Manager must assess both the short and long term implications of budget expenditures and advise researchers of compatibilities and/or conflicts. The position requires knowledge of Federal, State, University and Sponsor policies and best practices around grant and contract submission, expenditure monitoring, and closing.
Responsibilities: This position is responsible for all nonscientific operations of the assigned research group.
Pre-Award Management: (30%)
Direct all pre-award activities for the research group by performing and overseeing timely and accurate proposal development in accordance with all university, sponsor, and department requirements.
Provide technical advice to investigators and support staff on research funding guidelines, restrictions, application procedures, deadlines, and budget development.
Provide strategic planning advice to PIs about funding and resource allocation, considering pre-award plans with current and future awards.
Post-Award Grant Management and Oversight: (40%)
Oversee and manage financial and administrative components of sponsored research projects for the assigned research group. Ensure the effective and efficient operational aspects of the projects.
Oversee and report on the financial status of sponsored research projects, by forecasting and tracking budget expenditures using the established departmental monthly budget report worksheets.
Hold final signature authority on program expenditures.
Develop tools and indicators to ensure quality and timeliness in all aspects of post-award management.
Oversee the award and financial management of departmental training grants. Manage trainee appointments via xTrain.
Serve as liaison for the research group with sponsors, vendors, and university departments.
Follow sponsor guidelines as detailed in the award agreements.
Provide support to assist PIs in successfully accomplishing their research goals. Be the go-to person for all aspects of non-scientific sponsored research project operations.
Manage outgoing subaward process for assigned research group budgets.
Manage Workday costings allocations for personnel in the assigned research group.
Prepare internal UW sub-budget requests and monitor activity of sub-budgets.
Prepare and update Other Support documents for PIs in the assigned research group.
Assist PIs with the preparation of research progress reports.
Program Compliance and Policy: (25%)
Ensure compliance with sponsor, federal, state and university laws and regulations. Monitor new laws and directives and develop compliance policy or procedures. Keep program investigators, staff and senior management informed.
Identify and assess compliance and risk management issues. Develop policies or procedures to manage issues and implement as appropriate to reduce audit risk.
Follow established sponsor and UW post award fiscal compliance guidelines to ensure all expenditures are allowable and allocable to sponsored research budgets.
Ensure the sponsored research project operational and deliverable requirements are met.
Ensure the UW financial management systems and controls for maintaining compliance with all applicable organizational policies and procedures, regulations, and donor requirements are in place and followed.
Ensure compliance with human subject and animal research requirements.
Ensure compliance with Faculty Effort Certification (FEC) and Grant and Contract Certification Report (GCCR) requirements.
Provide on-going training and written materials to PIs, administrative and research staff concerning policies, procedures, regulations pertaining to compliance topics.
Collaborate with PIs, grants managers, and other department administrators on UW campus and worldwide.
Meet reporting requirements.
Other duties as assigned.
Minimum Requirements: Bachelor’s degree in Business Administration, Accounting, Finances, or related field. Project management experience to include at least two years in pre and post award grant and contract management.
Equivalent education/experience will substitute for all minimum qualifications except where there are legal requirements such as license/certification/registration.
Excellent communication skills, both written and verbal.
Strong analytical and problem solving skills
Ability to explain complex regulatory, budget and financial information to a broad range of individuals from various backgrounds
Must be a self-starter who is highly organized with a strong attention to detail
Demonstrated ability to work quickly with the ability to manage multiple and rapidly changing priorities
Open to receiving direction and to asking for assistance when needed
Ability to work both independently and collaboratively
Skilled in using Microsoft Excel to create and use complex spreadsheets
Experience with NIH proposals and awards
Knowledge of University of Washington fiscal policies and procedures, including those related to grants and contracts.
Experience with UW Systems particularly SAGE and MyFD.
Understanding of UW grant and contract management policies and practice.
Experience with federal grants and contracts policies and procedures.
Experience with subcontract agreements
Working Environmental Conditions: Standard office work environment. This position requires the ability to work additional hours as needed to meet deadlines.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
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