Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
Responsible for the overall administrative operation of the graduate admissions process. Ensure all objectives, plans, budgets, policies, practices, and actions are in line with the graduate student recruitment strategic goals as determined by the Associate Dean of Graduate Student Services in conjunction with the Dean of McKelvey School of Engineering. Coordinates with faculty, and support staff on strategy and the management of resources needed to implement the annual recruitment plan. Provides leadership and supervision in the execution of the annual plan and day-to-day graduate admissions activities.
PRIMARY DUTIES AND RESPONSIBILITIES:
Continuously develop and enhance the graduate application system to improve utilization and efficiencies for faculty, staff, and applicants. Responsible for training department faculty and staff on the system usage and enhancements. Serve as the primary liaison with McKelvey School of Engineering faculty, staff, and applicants in regards to the system and graduate application processes and procedures. Work with other schools in the University to develop cross-collaboration of ideas and strategies using the application system in order to maintain and align McKelvey School of Engineering graduate application policies with those of the University.
Develop, prepare, and analyze routine and ad hoc reporting during the recruitment season and at the end of the cycle. Reporting should include, but is not limited to, current and end results of submitted applications, acceptances, declines, yields, comparison to other periods, scores, and biographical data. Information may involve several presentational views, by department, program, and/or degree type/enrollment status. In addition, report results from the CRM system used to determine the success of marketing campaigns and avenues. Provide reporting on graduate admission data as provided to the U.S. & News Report database.
Supervise the staff responsible for the hands on processing of applications, prospective communications in the CRM system, related materials, and document processing.
Supervise the appropriate recruiting staff, and marketing personnel to aid in execution of both short-term and long-term graduate student recruitment strategies to ensure a vibrant pool of quality active applicants and compliance with policies of the School and the University. This will entail but is not limited to communication with students, input on marketing materials and marketing campaigns, attendance at recruiting/fairs/sponsorship events, ensuring appropriate data is captured in the CRM system related to such recruiting measures.
Work with OISS to ensure all policies and procedures regarding international students are followed and current. Communicate needed updates and information with appropriate McKelvey School of Engineering faculty and staff.
Perform other duties as assigned.
Bachelor's degree or equivalent.
Four to five years of data/system management and analysis experience.
Demonstrated project management experience.
Prior university experience.
Familiarity with admission systems, such as Apply Yourself, Hobsons Connect, College Net and the University Student Information System (SIS).
Knowledge of Microsoft Office and social media platforms.
Query and report writing skills, knowledge of HTML or other formatting tools.
Ability to be service-oriented and able to represent the university in a professional manner.
Ability to work well with student, faculty, program directors and staff members within the university community, as well as with outside contacts.
Ability to be a team player, with strong communication skills.
Ability to have strong interview and candidate evaluation skills.
Ability to organize work independently and to effectively handle a variety of projects simultaneously.
Superior time management and organizational skills.
Demonstrated ability to learn/adapt to new systems.
Strong analytical skills.
This position is full-time and works approximately 37.5 hours per week.
Must have availability for some evening/weekend programs and activities and willingness and ability to travel, if required. This position also requires the ability to move to various on- and off-campus locations.
The hiring range for this position is $52,943 - $68,816 annually.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.