Community colleges are uniquely positioned to respond to workforce needs and make higher education an affordable reality. There has never been a better time to join a two-year college, and there's no better place to do it than at Columbus State. A laser focus on student success and a partnership mindset have established Columbus State as a key talent provider in a thriving regional economy, and a premier community college that is changing the nation's education and workforce landscapes. With more than 46,000 students across two campuses, at several regional learning centers, and online, Columbus State is the nation's only institution recognized as an Achieving the Dream (ATD) college, an AACC Guided Pathways institution, and a participant in The Right Signals Initiative through the Lumina Foundation. Columbus State employees at all levels benefit from an engaging, collaborative, and supportive culture that rewards innovation and vision. We provide competitive compensation, comprehensive benefits, and professional development opportunities. We are dedicated to ensuring that the diversity of Columbus State faculty and staff reflects that of our students and region. We are proud to be a central part of a community that embraces differences and celebrates the many cultures, beliefs, and lifestyles that define Central Ohio. The City
Columbus, Ohio is also home to The Ohio State University and more than 30 other colleges and universities as well as the headquarters of multiple Fortune 500 companies. Columbus is one of America's fastest-growing cities, offering a wealth of cultural experiences, dining, entertainment, shopping opportunities, and more. That's why Central Ohio residents find living here so fulfilling, both professionally and personally.
The Specialist, Partnerships & Programs, provides general office administration, clerical, and project support for the department including Employer Engagement and Experiential Learning (EEEL) generally and the dean of Partnership & Programs specifically. The role requires advanced office and organizational skills combined with strong written and verbal communication skills. As the initial point of contact for visitors and partners, a customer service mindset is key. In partnership with the dean, the incumbent performs responsibilities directly related to the management and general business operations of the department and exercises sound judgement and discretion in dealing with matters on behalf of the department and the dean.
Serves as initial point of contact and screening for visitor access to the Dean. Speaks for the Dean and Division leadership on routine requests, and resolves and processes concerns and situations not requiring the personal attention of the Dean and leadership team members with a high level of customer service. Serves as a resource for decision making in matters delegated by the Dean. May represent the Deans at meetings or in communications in matters delegated by the Dean.
Maintains excellent working relations with the public, students and internal contacts as representative of the Department, and of the Deans. Advises and influences students on various matters including students who have been referred to the Deans office. Provides project support for programs and services involving external partners, other academic institutions, and grant-funding organizations on behalf of the Dean and leadership team members.
Performs responsibilities, directly related to the management and general business operations of the Department including coordinating correspondence for the Dean and the division, coordination of travel, coordination of meetings, reservations, agendas and meeting minute distribution, overseeing Division monetary and budgeting transactions, establishing Division procedures, maintaining schedules of the Dean and other Division staff.
Originates and creates data fields, spreadsheet criteria, formulas and report formats. Writes and edits data, reports and records requiring the drawing of conclusions and original thought. Develops reporting and record criteria. Stays proficient in current technology and software and seeks out new technologies and software to enhance work and create efficiencies.
Exercises sound judgment and discretion in dealing with matters on behalf of the Dean and department leadership, including assembling, editing and publishing data records, reports, and correspondence. Carries out major assignments in conducting the operations of the Department. Manages capital equipment, acts in place of the Dean, coordinates all information flow directed to the Dean, and the Division and performs other responsible administrative responsibilities on behalf of the Division that require the exercising of independent discretion pertaining to matters of significance.
May provide direction to students and employees on procedures, directives and other routine matters. Provides additional support to all Division staff related to Division information, operations, and procedures.
Creates purchase requisitions. Processes check requests, invoices, travel requests and travel expense vouchers as needed. Purchases and maintains adequate supplies for the office, department and/or division; orders unique supplies and materials for use and maintains an accurate and up-to-date inventory. Processes Personnel Action Requests, Time & Effort reports, maintains staff vacation/sick records and time sheets and submits them to payroll.
OTHER DUTIES AND RESPONSIBILITIES:
Other duties as required inclusive of providing assistance as needed during peak periods and attendance of mandatory quarterly staff meetings and trainings.
Knowledge, Skills and Abilities:
Knowledge of: Standard office procedures and practices; customer service delivery skills, computer software programs and database applications for office administration, including Microsoft Office and Access; business English word usage, spelling, sentence structure, and punctuation; business letter formats; project management.
Ability to: Develop and maintain effective working relationships with coworkers, supervisors, students, general public and other job contacts; work effectively with persons of varying cultures and diversity; maintain confidential and sensitive information; work independently, demonstrate initiative and flexibility; apply project management practices; develop and coordinate administrative processes; exhibit a pleasant public manner and telephone etiquette.
Skill in: Servicing of customers within area of specialization; performing administrative duties in support of specialized function; application of job related computer software; operation of job-related equipment including computer, printers and other office equipment; preparing written reports, often with the use of graphics; organizing, filing and recordkeeping; office organization; creating functional report formats; developing accurate databases, forms and data spreadsheets to support departmental operations; maintaining employee files.
High School Diploma or GED with at least three years progressively responsible clerical experience in the area of the assigned specialized function; or an Associate Degree with at least one year progressively responsible experience. Employee typically gains the necessary level of expertise by demonstrating job competency acquired through on-the-job training, development, and experience with Columbus State. An appropriate combination of education, training, coursework and experience may qualify a candidate. State Motor Vehicle Operator's License or demonstrable ability to gain access to work site(s).
Internal Number: req2772_1572897144
About Columbus State Community College
Columbus State Community College has been meeting the diverse educational needs of the Central Ohio community for more than 50 years. The college is proud to be an important contributor to the growth and progress of the region and to serve as the front door to higher education in Central Ohio. From the first graduating class in 1965 through this year, 50,000 students have earned associate degrees in 50-plus technical fields and academic transfer programs. Columbus State also offers Associate of Arts and Associate of Science degree programs whose coursework fulfills the freshman and sophomore year requirements for bachelor’s degree programs offered by four-year colleges and universities throughout the state. Specific transfer agreements with more than 40 colleges and universities are in place at Columbus State, and new direct-to degree partnership programs are being developed all the time. Columbus State now has two campuses serving Central Ohio educational needs. The Columbus Campus is located on 85 acres in downtown Columbus. The 108-acre, full-service Delaware Campus welcomed its first students in 2010. Additionally, Columbus State offers classes at nine convenient regional learning centers throughout Central Ohio.