A. Administrative/financial responsibility for post award grant management (40%)
• Review post award requirements and create appropriate checklists with dates. • Submit continuing non-competing progress reports • Initiate and carry out(with SAC/PI) the process of creating supplemental award requests, carryover requests and budgets • Initiate and carry out (with SAC/PI)the process of creating no-cost extension requests and budgets • Assist PI with submission of a final technical report for grant closeout. • Assist PI with requests for amendments to subcontracts related to additional drug or supplemental funding • Assist with other grant-related correspondence: (eg. prior approval for change of PI, reduction of effort, workscope changes, regulatory document uploads, etc.) • Review agency websites for policy changes, meet with supervisor and budget staff weekly to review and resolve outstanding grant issues.
B. Grant Administration responsibilities on receipt funding for new awards and new budget year in existing awards: (20%)
• Track award in eRA Commons and other online submission websites, review with PI/supervisor to determine work needed to be done to receive award • Initiate preaward/advance acct. budget or EFS budget and paperwork with budget office and assist with communicating start-up administrative procedures with lab staff
C. Post award administration to ensure the timely launch of the workscope with minimal delays (20%)
• Communication within the University of Minnesota and directly with the funding agencies and subcontractors • Set up chartstrings with appropriate service lines (e.g. RAR, ISOs) • Timely completion of the requested information
D. Other financial responsibility for post award grant issues: (10%)
• In conjunction with PI/SAC/project managers, responsible for monthly financial reconciliation of sponsored and non-sponsored funds to ensure spending is accurate and allowable; responsible for budget year-end project period review and reconciliation of grant expenses to ensure accurate financial reporting to agency; coordinating review with lab staff and departmental accountant • Assist SAC and SFR with process of final invoice/final financial report • Acting as point person for interaction with billing ISOs, agencies to determine if all charges are appropriate and have been invoiced. Initiating the process to move inappropriate or inaccurate charges • Review and get PI signature of subcontractor invoices for SPA, assist with timely submission of invoices to budget office/SFR, track payment of invoices • Use U of M reporting tools and DOS spreadsheets to help with financial forecasting of sponsored projects.
E. Grant Administration-General responsibilities regarding Federal, Industry and Agency Grants for PIs: (10%) • Keep updated spreadsheets/database reports/binders with information relating to grants: progress report due dates, NIH and other funding agency due dates, • Track spending on sponsored projects, outstanding financial issues for grants • IACUC/IRB approvals • Serve as liaison to sponsoring agencies and University personnel on questions regarding the administrative and financial aspects of proposals and awarded projects
About the Job
Position Overview: The Grants and Contracts 2 professional will join a team of pre-award, clinical trials, finance and research professionals to manage the grant and business and industry contracts for faculty and Principal Investigators(PIs). This individual will work closely with the administrative and research team to facilitate the research performance driving excellence in patient care.
This newly created position is highly collaborative and offers potential for career growth.
All required qualifications must be documented on application materials.
BA or BS with at least 2 years of grant management experience (pre or postaward), project management, accounting experience or a combination of related education and work experience to equal six years.
Related experience can include assisting with budget and contract preparation as well as experience with NIH award management, business and Industry award management or research project management. .
Demonstrated ability to simultaneously work on multiple projects with fixed deadlines and ability to re-prioritize tasks as needed to successfully meet all deadlines
Demonstrated effective problem identification and problem solving skills
Demonstrated willingness to learn and grow professionally
Capable of accepting responsibility with a high level of independent initiative, proactivity and creativity
Demonstrated ability to work independently with a high level of accountability, follow-through and internal drive
In addition, this position requires demonstrated proficiency with Microsoft Office Suite applications - Word, Excel, PowerPoint, etc.
Experience working in a higher education institution
Experience in post- award management
Experience with University of Minnesota financial systems
Internal Number: 334155
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.