About Northeastern: Founded in 1898, Northeastern is a global research university and a world leader in experiential learning. The commitment to connecting with the world drives our use-inspired research enterprise. On its Boston campus, the university offers a comprehensive range of undergraduate and graduate programs leading to degrees through the doctorate in nine colleges and schools. Our campuses in Charlotte, N.C., San Francisco, Seattle, Toronto, and Vancouver are regional platforms for undergraduate and graduate learning and collaborative research.
About the Opportunity: The Executive Assistant represents the Dean of the College of Social Sciences and Humanities at all times and is the first line triage to key constituents. The Executive Assistant [EA] will ensure efficiency and effectiveness of the daily operations of the Dean's Office particularly in the area of administrative support to the Dean. The EA will execute a variety of time-sensitive and complex responsibilities including routine interface with University leaders, alumni, and donors, community members on administrative, substantive and confidential matters. This includes assisting in mobilizing, tracking and completing key projects, report obligations and tasks. Administrative responsibilities include the preparation of draft communications, daily correspondence, special messaging on the behalf of the Dean, strategically scheduling meetings, travel, proofreading documents, and conducting research for important projects. The EA will have daily reviews with the Dean regarding day's priorities and appropriate action required to ensure all goals and support needs of the Dean are met.
Responsibilities: The EA is responsible for developing effective systems to manage the Dean's administrative needs as well as the administrative needs of the Dean's Office.
The EA will provide planning and oversight to ensure that the Dean's time is effectively allocated and that information is presented to advance the priorities of the College agenda. The EA must be able to communicate professionally and effectively on behalf of the Dean and will manage relations with key constituents, frequently communicating with Associate Deans, Department Chairs and Development staff. The EA will maintain information on the College website.
Qualifications: Bachelor's degree required, masters preferred. Minimum of 5 years of executive support or administrative experience required, preferably in higher education or executive setting. Excellent communication and critical thinking skills, project management ability and attention to detail required. Must have excellent computer skills including proficiency in MS Office Suite, presentation, Outlook email, spreadsheet and database software. Web management skills required, with experience updating and maintaining websites. Experience with WordPress a plus but not required. Individual must have strong organizational, communication (both oral and written), and interpersonal skills. Must be detail-oriented, able to understand complex material to communicate effectively and must be able to work with confidential information and prioritize tasks and demands. Must be able to take initiative and follow through on tasks independently. Must possess a thorough knowledge of professional office procedures, good judgment, discretion and problem solving skills. Meticulous proofreading skills.
Salary Grade: 10
Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff. Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion.
All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.
Founded in 1898, Northeastern University is a private research university located in the heart of Boston. Northeastern is a leader in worldwide experiential learning, urban engagement, and interdisciplinary research that meets global and societal needs. Our broad mix of experience-based education programs?our signature cooperative education program, as well as student research, service learning, and global learning?build the connections that enable students to transform their lives. The University offers a comprehensive range of undergraduate and graduate programs leading to degrees through the doctorate in nine colleges and schools.