Provide executive administrative support for the Vice President for Human Resources. Responsible for performing a number of administrative duties and task-oriented projects. Provide oversight and guidance to select projects, office management, calendars and budget. Must be highly motivated and collaborative. A professional capable of managing a significant work load and prioritizing tasks in a fast-paced office environment.
Manage and coordinate calendar for Vice President, schedule meetings, take minutes, and arrange travel. Manage project & event deadlines and communications for the administrative office. Maintain and reconcile budget/financial statements and personnel transactions, requisitions, Procards, student time, inventory and asset management, staff vacation and sick leave according to established policies and deadlines. Research issues and compose briefings and correspondence. Proofread documents for review and/or official signature. Handle confidential and sensitive materials. Coordinate catering, meeting logistics and agendas for events, staff meetings and luncheons. Answer calls and welcome visitors, make appointments, provide information when appropriate. Manages inquiries directed to the Vice President; determines the proper course of action and collaborates with the appropriate individual(s) to formulate the responses. Develop, implement and maintain an electronic filing system. Retain files according to records retention policy. Maintain Student schedules. Order supplies and office equipment. Submit maintenance/help desk requests as needed. Process forms for recruitment, appointments, position changes, leave requests and terminations in PeopleAdmin. Performs other duties assigned.
Associate's degree with a minimum of five years increasingly responsible administrative experience, supervisory experience, knowledge of digital tools and office software applications and demonstrated financial understanding of budget management.
Bachelor's degree or equivalent with increasingly responsible administrative, experience, knowledge of digital tools, and other office software applications and demonstrated financial understanding of budget management. Experience with PeopleSoft/UT Share.
Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.
UTA is an Equal Opportunity/Affirmative Action institution. Minorities, women, veterans and persons with disabilities are encouraged to apply. Additionally, the University prohibits discrimination in employment on the basis of sexual orientation. A criminal background check will be conducted on finalists. The UTA is a tobacco free campus.
Open Until Filled: Yes
Internal Number: 10926
About University of Texas at Arlington
With annual research expenditures in excess of $100M, the University of Texas at Arlington is a Carnegie Research-1 “highest research activity” institution committed to life-enhancing discovery, innovative instruction, and caring community engagement. A leading institution in the heart of the thriving North Texas region, UTA nurtures minds within an environment that values excellence, ingenuity, and diversity. With a total global enrollment of over 59,000 in AY 2018-19, UTA is one of the largest institutions in the University of Texas System. Guided by its Strategic Plan Bold Solutions | Global Impact, UTA fosters interdisciplinary research and teaching to enable the sustainable megacity of the future within four broad themes: health and the human condition, sustainable urban communities, global environmental impact, and data-driven discovery. UTA was cited by U.S. News & World Report as having the second lowest average student debt among U.S. universities in 2018. U.S. News & World Report also ranks UTA fourth in the nation for undergraduate diversity. The University is a Hispanic-Serving Institution and is ranked as the top four-year college in Texas for veterans on Military Times’ 2018 Best for Vets list.