The Departmental Coordinator for Psychology and Environmental Studies performs a variety of complex office-based tasks in order to support faculty and staff in the departments. The department coordinator’s primary function is assisting the department chairs in the day-to-day operation of and budget management for the departments. The departmental coordinator also serves as the primary point of contact for internal and external constituents.
Assist chair in day-to-day operation of department—Manage and track annual operating budgets, grants, reserve accounts, and special programs through Excel spreadsheets and Banner financial reports; complete projects required by the VPAA and Registrar’s Offices such as fall and spring course scheduling, catalog editing, national searches, tenure process documentation, capital purchases, and other projects requiring extensive coordination; orient new faculty and staff to the department; help plan department social events; greet visitors and coordinate prospective student visits; and take care of general department and building problem-solving and troubleshooting.
Support the teaching, research, and community service of faculty and staff in the departments--Maintain records for and about faculty, majors, minors, research students, instructional assistants, etc.; seek information, research requests, request spaces and equipment; create, proof, edit, and copy a wide variety of documents; assist with programs and events related to student awards, student research poster sessions, etc.
Research department purchases, submit capital purchase authorization forms, order office supplies, maintain office equipment, distribute mail.
Hire, train, supervise and schedule student employees (both those on financial aid and those hired by the department) as office and teaching assistants; approve online timesheets.
Coordinate Davidson-Broughton Summer Program (Psychology only). Manage the program advertisement to majors and to other schools, the student application and enrollment process, the collection of tuition and fees, budgetary matters, and the program inquiries. Assist in revision of program contracts, web pages, and accepted student packets. Work closely with faculty and Broughton Hospital affiliates.
Coordinate the visits of colloquium speakers by creating schedules and itineraries, reserving accommodations, publicizing the events, providing assistance and refreshments, and reimbursing expenses.
Manage content for outward and inward facing information tools, e.g., website, coordinating with student workers for newsletters, etc.
Coordinate Outside Examiner process (oral exams for seniors, Psychology) and Capstone Focus Group Sessions (senior exit workshop, Env. Studies). Outside Examiner: Liaise with examiners to provide instructions on the process, honorarium agreements and substitute W-9s, and to coordinate travel (as necessary); Manage contact with students regarding program information and instructions; Assist with scheduling of student interview appointments, track student participation and liaise with Registrar’s Office to confirm completion of this graduation requirement; Produce individual student feedback reports from examiners’ comprehensive reports and manage report distribution to students; Process all reimbursements and honorarium payments to department faculty and examiners. Capstone Focus Group Sessions: Liaise with Institutional Research to plan session dates. Manage contact with students regarding session information and scheduling.
High school diploma or GED required. Prefer Bachelor's degree and 1-3 years of experience with organization, multitasking, and problem solving in a dynamic office environment necessary. Experience working in an academic setting would be helpful. Skills sought include organization, service orientation, multi-tasking, project management. Ability to work independently or as part of a team. Working knowledge of typical office machines: computer, copier, printer, fax, scanner, typewriter; Accounting for budget purposes; Intermediate skills preferred in Banner, Internet Explorer, Word, Outlook, Access, PowerPoint, CMS, EMS, etc.
If interested, please go to https://employment.davidson.edu and submit an online application, along with a cover letter and resume. Review of applications will begin immediately.
At Davidson College, we believe the college grows stronger by recruiting and retaining a diverse faculty and staff committed to building an inclusive community. In order to achieve and sustain educational excellence, we seek to hire talented faculty and staff across the intersections of diverse races, ethnicities, religions, sexual orientations, gender identities, ages, socio-economic backgrounds, political perspectives, abilities, cultures, and national origins.
Davidson College seeks out intellectually curious students who are committed to developing their talents for lives of leadership and service.Small classes enable our renowned faculty to work closely with students, engaging them directly in original research and creative work across the arts, sciences, social sciences, and humanities. In the classroom and beyond, Davidson cultivates students' compassion, creativity, resilience, and moral courage.