Department of Mechanical Engineering Fiscal and Budget Support Specialist
The George Mason University Department of Mechanical Engineering, within the Volgenau School of Engineering, is seeking a full-time Fiscal and Budget Support Specialist. This position will provide fiscal and budget support for the Department Chair, its faculty, and students. The position will be located in the department office located on the Fairfax campus. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich the university's academic and culturally inclusive environment.
As part of the Mechanical Engineering Department team, the Fiscal and Budget Support Specialist assists the Department Chair in the management of financial resources to ensure funding is maximized for the department's best use, and to ensure compliance with all State and University policies and procedures.
Specific duties include, but are not limited to:
Processing faculty, staff, and student purchase requests for equipment and supplies through p-card, GMU eVA system, or other approved sources;
Reconcile P-card purchases and submit monthly statements with required documentation through Bank of America Works;
Reconcile department and foundation accounts on a monthly basis, and generate any necessary journal vouchers and personnel adjustments required to correct discrepancies;
Process travel authorizations and reimbursements for faculty and students for both departmental as well as sponsored research projects;
Monitor the departmental budget and financial resources in collaboration with the Department Chair and VSE Finance Director; and
Serve as the department's fixed asset equipment liaison.
The Mechanical Engineering program is a newly established program; thus a self-motivated, results-driven individual who has the ability to work independently, pays attention to detail, and completes tasks within established deadlines would do well in this position.
Experience with financial processes to include purchase requisitions, travel reimbursement, account reconciliation, and budget analysis;
Excellent verbal and written communication skills;
Strong organizational skills and ability to manage multiple projects in a fast-paced environment;
Proficient using email, internet, and Microsoft Office;
Work effectively with a diverse population.
Knowledge of University travel, purchasing, and reconciliation policies and procedures;
Experience working with eVA, Bank of America Works, and Microstrategy; and
Bachelor degree in accounting, finance, or business.
About the Department:
The Department of Mechanical Engineering houses 15 full-time faculty. It offers a PhD degree and teaches mechanical engineering courses to support a major and minor in mechanical engineering. Further information about the department is available at https://mechanical.gmu.edu/. George Mason University is a comprehensive research university with 38,000 students located in the high tech corridor of Northern Virginia, 30 minutes from both downtown Washington, D.C., and Dulles International Airport. The Department of Mechanical Engineering was founded in 2015 and is located in the Nguyen Engineering Building (Fairfax) and Katherine Johnson Hall (Manassas).
Mason Engineering: The Future of Engineering is Here
The Volgenau School of Engineering at George Mason University is a fast-growing force for innovation in research and education, with approximately 250 full-time faculty. The school boasts more than 8,170 students in 37 undergraduate, master's, and doctoral degree programs, including several first-in-the-nation offerings. Volgenau School researchers earned more than $90 million in awards over the last 12 months. Located in the heart of Northern Virginia's technology corridor, Mason Engineering stands out for its excellence in emerging areas including big data, cybersecurity, healthcare technology, robotics and autonomous systems, signals and communications, and sustainable infrastructure.
George Mason University is the largest public research university in Virginia, classified at the R1 highest research activity level, with an enrollment of over 38,000 students studying in over 200 degree programs. Mason is an innovative, entrepreneurial institution with national distinction in a range of academic fields. Mason is located in the city of Fairfax in Northern Virginia at the doorstep of the Washington, D.C., metropolitan area, with unmatched geographical access to a number of federal agencies and national laboratories. Northern Virginia is also home to one of the largest concentrations of high-tech firms in the nation, providing excellent opportunities for interaction with industry. Fairfax is consistently rated as being among the best places to live in the country, and has an outstanding local public school system.
In conjunction with Amazon's decision to establish a second headquarters in Northern Virginia, the Commonwealth of Virginia announced a multi-year plan to invest in the growth of degree programs in computing, and George Mason University has committed to accelerate its plans to grow its capacity in computing and high-tech fields. Among the exciting initiatives being undertaken by the university are the launch of the Institute for Digital InnovAtion, a university think tank and incubator to serve the digital economy, and the expansion of its Arlington Campus with a planned 400,000 square foot Digital InnovAtion Building. These initiatives reflect hundreds of millions of dollars in new investment by Mason that will rapidly elevate Mason's already leading national position in computing and related areas.
Salary: Commensurate with education and experience.
Location: Fairfax, VA
Mason Ad Statement:
Great Careers Begin at Mason!
George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report “Up and Coming” spot for national universities and is recognized for its global appeal and excellence in higher education.
Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason’s diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.
If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at jobs.gmu.edu/!
George Mason University, Where Innovation is Tradition.
Special Instructions to Applicants:
For full consideration, applicants must apply at http://jobs.gmu.edu and complete the online application for position number 02912Z. Applicants must also submit a cover letter, resume and list of three professional references with contact information.
George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.
Internal Number: 47025
About George Mason University
George Mason University is Virginia's largest public university located in the suburbs of Washington, D.C. With strong undergraduate and graduate degree programs in engineering, information technology, public policy, economics, visual and performing arts, life sciences and biotechnology, Mason prepares its alumni to succeed in the workforce and meet the needs of the region and the world.