Administrative Specialist I The Judith Anderson Herbert Writing Center at The University of Tennessee, Knoxville, seeks an Administrative Specialist I who will work directly with the Director to assist with all tasks required for unit functions and operation.
Administrative Support: *Provide support for all operations and for the Director of the Writing Center, including: manage busy front desk, including entering attendance data for incoming students; maintain and update operating and administrative information on daily, weekly, semester basis as needed; create and update staff schedules and track staff attendance and make-up hours; maintain supplies and submit and track orders; prepare and submit invoices for payment; supervise work-study students; respond to phone, email, and in-person inquiries.
Reporting: *Gather data and prepare reports including: compile data for weekly, monthly, end-of-semester, and annual reports; track and report on attendance and resources for Writing Workshop I and II students; assist with Early Alert and Attendance Tracking reporting; identify "Written Communication" (WC) course instructors and prepare correspondence regarding Writing Center services and events; prepare other reports as needed.
Event Management: *Plan and coordinate workshops, events, and meetings for students, faculty, staff, and other campus units, including: schedule and confirm rooms and speakers; purchase supplies; coordinate/distribute promotional materials; manage registrations as needed; process participant stipend distributions as needed; track participant attendance; assist Assistant Director with meeting arrangements for prospective tutor interviews.
Budget Support: *Provide support to the Director, including: assist with preparation and tracking of annual budget; assist with tracking course fee income; process hiring paperwork for tutors and work-study students; prepare timesheets for undergraduate tutors and work-study students; maintain accurate records of all supplies ordered for events and operations.
Technical and Social Media Support: *Provide technical and social media support, including: update and troubleshoot Excel student attendance and Grades First sign-in programs; ensure proper functioning of computers and printers, coordinating with OIT as needed; update digital signage; update website and Canvas sites; create social media posts for Twitter, Facebook, and Instagram; prepare promotional flyers.
Internal Number: 188731
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