Secretary of the University - Pennsylvania-Pittsburgh - (19008712)
Reporting to the Secretary of the Board of Trustees, the Deputy Secretary acts as a strategic advisor to the Secretary regarding matters of significance as they pertain to facilitating the work and operations of the University's Board of Trustees.
The Deputy Secretary will be charged with ensuring compliance of all board actions and documents with legal requirements, conferring with the Office of University Counsel, as needed. In conjunction with the Secretary, the incumbent will be responsible for overseeing the development, integration, and maintenance of University policies and procedures as they pertain to University record-keeping and documentation with an emphasis on ensuring confidentiality and compliance and developing appropriate measures for access to documents and records. The Deputy Secretary will also oversee the administration and execution of all degree and award processes.
On a daily basis, the Deputy Secretary will oversee the day-to-day operations of the Office of the Secretary to ensure efficiency and that the needs of the Board of Trustees are met. The incumbent will monitor all internal and external relations and communications, and oversee the coordination of all Board of Trustees committee meetings, presentations, and events.
The Deputy Secretary must conduct all responsibilities with the highest degree of professionalism, formality, and sensitivity. The incumbent must demonstrate the ability to manage the challenges of supporting senior-level personnel and exhibit the ability to exercise independent judgment.
Bachelor's degree and 10+ years experience relevant administrative management experience is required. Demonstrated experience with University policies and procedures is strongly preferred. Experience with federal and state legal requirements and regulations is preferred. Must demonstrate exceptional and professional communication, organizational, and project management skills as well as the ability to operate independently and efficiently with a high degree of accuracy and confidentiality.
The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity, and diversity. EEO/AA/M/F/Vets/Disabled.
Assignment Category: Fulltime-Regular
Job Classification: Staff.Administrator.V
Minimum Education Level Required: Baccalaureate
Minimum Experience Level Required: 10+ years experience
Work Schedule: Monday - Friday, 8:30am - 5:00 pm
Hiring Range: TBD based on qualifications
Relocation Offered: Yes
Visa Sponsorship Provided: No
Background Check: For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances: Not Applicable
Required Documents: Resume, Cover Letter
Internal Number: 19008712
About University of Pittsburgh
Founded in 1787, the same year the U.S. Constitution was signed, the University of Pittsburgh is one of the oldest institutions of higher education in the United States. One of three state-related research universities in Pennsylvania, Pitt is a member of the Association of American Universities (AAU), which comprises 62 preeminent doctorate-granting research institutions in North America.Pitt faculty members have expanded knowledge in the humanities and sciences, earning such prestigious honors as the National Medal of Science, the MacArthur Foundation’s “genius” grant, the Lasker-DeBakey Clinical Medical Research Award, and election to the National Academy of Sciences and the Institute of Medicine. Pitt scientists have defeated polio, unlocked the secrets of DNA, lead the world in organ transplantation, and pioneered TV and heavier-than-air flight, among numerous other accomplishments.Pitt students have earned Rhodes, Goldwater, Marshall, and Truman Scholarships, among other highly competitive national and international scholarships.Alumni have pioneered MRI and TV, won Nobel and Pulitzer Prizes, led corporations and universities, served in government and the military, conquered Hollywood and The New York Times bestsellers list, and won Super Bowls and NBA championships.