Reporting to the Dean of the Harris School of Public Policy, the Executive Assistant oversees all administrative functions and manages special projects for the Office of the Dean.Â The Executive Assistant provides communication, task prioritization, project management, and complex administrative support to the Dean, serving as her principal aide on highly confidential matters and daily operations. Responsibilities include contributing to the preparation of reports, proposals, briefings, emails, and presentations; calendaring; prioritizing projects and workload; managing relationships with internal and external constituents; coordinating internal operations; managing special projects; and assisting in a multitude of tasks in support of the Dean.
1) Exercise considerable judgment as to the optimal use of the Deanâ™s time, relieving her of administrative detail and projects
2) Provide complex and confidential administrative assistance on the daily operations of the Deanâ™s office such as managing the calendar and coordinating meetings
3) Plan and manage selected special events and projects
4) Oversee all logistical details of meetings and local, national, and international travel
5) Act as a communications specialist for the Dean, preparing a wide variety correspondence for Harris, University, and external audiences; ensure appropriate handling of sensitive materials and information
6) Ensure the Dean is prepared for meetings and other events by gathering relevant data, statistics, meeting materials, and other pertinent information
7) Coordinate information flow, triaging emails and telephone calls for action and follow-up as appropriate
8) Operate at the highest level of confidentiality regarding personnel and financial matters and deftly manage unique situations with discretion
9) Act as a liaison between the Dean and other Harris and University executives and offices with tact, courtesy, and confidentiality
1) Excellent verbal and written communication skills
2) Excellent interpersonal and customer service skills
3) Ability to build rapport with a wide range of internal and external partners and ability to facilitate collaboration across the organization
4) Ability to handle public contacts with courtesy, clarity, and diplomacy
5) Ability to handle sensitive and confidential situations and information with absolute discretion
6) Ability to maintain calm and courteous demeanor and to work productively despite heavy workload, competing priorities, complex problems, and tight deadlines
7) Strong ability to track, prioritize among, and execute a variety of projects independently and expeditiously
8) Strong organizational skills, superb attention to detail, and ability to comfortably navigate ambiguity and uncertainty
9) Strong problem-solving skills
10) Ability to use appropriate resources to resolve an issue
11) Ability to follow an issue through to resolution
12) Considerable skill in working both independently and as a team member
13) Ability to take initiative, organize, and complete projects with minimal supervision
14) Proficiency with word processing applications and spreadsheets
1) Proficiency with Microsoft Office, Excel, and PowerPoint
2) 2-5 years of project management experience
3) Experience in support of a senior level team
4) Proven success working with and understanding large and complex organizations, including ability to manage large projects that cross organizational or departmental lines in fast-paced, results-oriented environment
2) Cover letter
4) Writing sample
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.
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Internal Number: JR06981
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