The Business Coordinator will coordinate the administrative aspects of a new initiative in the McCormick School of Engineering’s department of Electrical Engineering and Computer Science (EECS). As part of our goals to dramatically grow and transform Computer Science at Northwestern, we need a talented, versatile and professional Business Coordinator to help manage growth and operational activities in the areas of event planning, budget management, faculty support, communications and strategic planning. This position reports to the EECS department Business Administrator.
Budget & Financial:
Participates in determination of budget including fiscal resource allocation of appropriated, discretionary, endowment &/or gift revenues.
Ensures prompt payment of invoices, researching errors/delayed transactions.
Reviews & reconciles actual expenses to budget per NU Audit guidelines.
Determines and develops the budget for events and reconciles and reports actual events costs per University Audit guidelines.
Directly responsible for purchasing, travel & entertainment (T&E) transactions & requesting new chart strings using NU protocol.
Plans numerous special events throughout the year, assuring all logistics are complete and ensuring compliance to the University and school event contract approval process in a timely fashion and compliance to University Travel and Entertainment Policy.
Facilitate from beginning to end the events for the Computer Science growth initiative; including but not limited developing a strategies for targeted marketing of these events and analyzing the accomplishments vs. goals.
Initiates, coordinates and/or participates in all efforts to publicize events
Negotiate, secure and finalize all arrangements for event space and outside vendors, including any/all transportation needs.
Coordinate event logistics, including registration and attendee tracking, presentation and materials support and pre- and post-event evaluations.
Recommends changes & improvements to administrative operations to ensure most effective & efficient use of revenue streams for faculty & staff recruitment, program development, research expansions, space planning, etc.
Coordinates work of program assistants, temporary/work-study students.
Performs other duties as assigned.
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree in a major such as business, accounting or related; OR appropriate combination of education and experience.
1 year administrative experience including budgets, finance, grants, facilities, &/or human resources; or other relevant experience.
Minimum Competencies: (Skills, knowledge, and abilities.)
Intermediate knowledge of word processing, spreadsheet, email, and database software programs is required.
Strong project management skills
Experience working in an academic environment
Event management experience
Fluent in Excel and PowerPoint
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 37558
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.