Reports to two Major Gift Officers (MGOs) on the University Development team. The individual in this role assists and advises the University Development team on the day-to-day operations and is responsible for the overall office management.
Job responsibilities include, but are not limited to the following:
Skillfully writes and produces customized communications and regional reports that align with the interests of prospective donors and the department's campaign goals.
The Executive Assistant is an active strategy partner to the MGOs, liaising to fundraisers from individual schools and units, to create personalized outreach on behalf of the MGOs in order to secure initial meetings with prospective donors, as well as increased engagement with and philanthropic participation of donors over time.
Conducts research and summarizes findings to ascertain timing and relevance to optimize regional prospect visits.
Manages an extensive meeting and travel calendar for the Major Gift Officers, consistently maintaining a balance of travel and on-campus engagements. Prepares briefings, meeting agendas, travel itineraries, and all related correspondence. These include individual as well as team-to-team meetings as needed.
Responsible for coordinating all travel arrangements, both domestic and international, preparing the itinerary for the Major Gift Officers and other Columbia colleagues, as necessary. Negotiates with travel agencies and other vendors to secure competitive rates.
Provides logistical support for the Major Gift Officers while traveling, and problem-solves and manages issues that arise in the office.
Create proposals and gift agreements for donors. Processes gifts and gift agreements in coordination with Gift Systems.
Designs and crafts individual stewardship to ensure donor satisfaction, while building the relationships over time to ensure continued giving.
Updates the Advance database as well as the local shared server with donor contact information, reports on visits, gift proposals, and maintains archives.
Aids in maintaining individual officers prospects pools and creates related reports as needed.
Plans and implements processes to assist in donor management so the team can make data-driven decisions to engage with donors and inform senior officers of their progress.
Conducts research and prepares relevant synthesized reports to help Major Gift Officers strategize a pitch to prospective donors.
Plans, manages, executes and participates in a variety of meetings and events both on and off-campus nationally and internationally during and outside regular business hours.
Acts as primary contact person, as needed, for University-wide initiatives such as Giving Day, centralizing information during the early give period for the team at large and liaising with fundraisers across the schools and units.
Supports the team leadership as needed in the design and implementation of team-wide development activities.
Completes detailed expense reports after Major Gift Officer travel, in accordance with university policy.
Actively engages and communicates with senior staff and facility.
Manages special projects, strategic initiatives and related duties as assigned.
Bachelor's degree and/or its equivalent required. Minimum of two (2) years' related experience and knowledge of gift acceptance policies is required. Proficient in Microsoft Office Suite to include a sound working knowledge of Excel and the ability to manipulate and analyze data, database management and project management required. Willingness to work flexible hours is required.
Familiarity with fundraising and the desire to advance in development is strongly preferred. Familiarity with geography, domestic and overseas travel desirable.
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 504359
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.