TheÂ Health, Emotion, & Addiction Laboratory (USC-HEAL) in the Department of Preventive Medicine at the Keck School of Medicine of USC is recruiting a full-time Project Specialist-Administrative. Â USC-HEAL is a multidisciplinary team including four faculty Principal Investigators that conduct human subjects behavioral research on the intersection of drug use and addiction, mental health, and health behavior. More information about USC-HEAL can be found at http://heal.usc.edu.
The Project Specialist-Administrative will provide vital project and administrative support to sustain and advance day-to-day operations of the laboratoryâs team of faculty and 15+ staff, students, and volunteers.Â With $2.5 million annual portfolio of 10+ funded research projects, a vibrant mentoring program, and a newly-launched inter-campus initiative to grow addiction science collaboration across the university, USC-HEAL is in need of a highly-talented Project Specialist-Administrative who will optimize the laboratoryâs administrative infrastructure and professional environment. The Project Specialist-Administrative will be instrumental in planning, designing, and implementing efficient and precise procedures to schedule Â and coordinate regular laboratory events (e.g., project meetings, visiting scholar itineraries, inter-campus faculty science retreats) and assist HEALâs senior project manager in oversight of budgets and accounting. The Project Specialist-Administrative will execute and streamline a number of administrative tasks (e.g., booking travel, ordering supplies, billing, reimbursement, submission of scientific manuscripts, completion of paperwork, copyediting scientific and administrative documents). Â The Project Specialist-Administrative will often be the first point of contact between HEAL and a diverse pool of external stakeholders, such as job candidates, visiting scholars, members of the press, policy officials, funders, donors, community research participants, and faculty and staff from other academic units.Â As such, the Project Specialist-Administrative will endeavor to create a welcoming and professional atmosphere in daily face-to-face or phone interactions and maintain professional digital media communications (e.g., HEAL webpage and social media accounts). The Project Specialist-Administrative will also assist the Executive Director with a range of administrative activities, including coordinating daily scheduling and communications, assisting with task prioritization, and aiding laboratory-wide initiatives to increase team-wide productivity and success. The successful candidate will have experience working in an administrative setting, be an exceptional multi-tasker, have outstanding organizational and interpersonal skills, be self-motivated, have an excellent attention to detail, and thrive in a collaborative setting.
Application review will begin in mid 2018 and will continue until the position is filled.Â Please include the following application components with the subject line âUSC-HEAL Project Specialist-Administrativeâ: (1) A cover letter describing interest in and qualifications for the position, (2) a CV or resume, and (3) the names, and contact information of at least three professional references. References will not be contacted without first notifying candidates.
Previous administrative support experience in a university environment is preferred.
Excellent verbal and written communication skills is required.
Minimum Education: Bachelor's degree, Combined experience/education as substitute for minimum educationMinimum Experience: 2 yearsMinimum Field of Expertise: Directly related project or administrative experience.
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