The University of Southern California (USC), founded in 1880, is located in the heart of downtown L.A. and is the largest private employer in the City of Los Angeles. As an employee of USC, you will be a part of a world-class research university and a member of the âTrojan Family,â which is comprised of the faculty, students and staff that make the university what it is.Â
University Advancement - Gift Services and Data Integrity division is seeking an Administrative Assistant II to join its team.
Provide administrative support for Assistant Vice President, Gift and Data Services, Director of Gift Services and Director of Data Integrity.Â Scope of responsibility provides support with the efficient operation of processing information essential to USC Advancement fundraising and donor stewardship in accomplishing a $6 Billion campaign.
Requires expertise with Microsoft applications Excel and Word and accurately import data into a document.Â Attention to detail in analyzing efficiency with data import and proof accuracy of merged document.
Daily prepares and stuffs gift receipt envelopes for mailing one business day after gifts are posted.
Prepares and stuffs gift acknowledgments, pledge reminders, and other donor stewardship communications.
Must have technical aptitude with scanning documents into a digital library.Â Attention to detail with confirming accuracy of source documents with PDF documents.
Monitors email@example.com email account prioritizing and handling questions and/or requests concerning gift receipts and matching gifts.
Provides administrative support with copying and filing as assigned by Directors.
Handles scheduling and logistics for meetings.
Provides data entry support including but not limited to address updates into Advancement information system.
Ability to interact with a wide-variety of internal and external constituents with tact and This position will coordinate efforts with the expectations of the Assistant Vice President, Gift and Data Services.
Other duties as assigned.
Note to Applicant:
Attached Cover Letter and Resume required
Job Profile SummaryMinimum Education: Bachelor's degree, Combined experience/education as substitute for minimum educationMinimum Experience: 3 yearsMinimum Field of Expertise: Secretarial or specialized clerical and administrative experience
USC’s Viterbi School of Engineering has been one of the economic engines in Southern California and a vital hub in the California economy. The technical innovations and ideas generated by the Viterbi faculty and research community have resulted in countless innovations, many becoming the foundations for new companies, products and services. The thousands of students graduating each year bring new ideas and vitality to companies in California and beyond. With an annual research budget exceeding $205M each year, more than 46 research centers and institutes, more than 180 faculty members, 7,800 students and over 60,000 impassioned alumni world-wide, the Viterbi School is addressing some of the world’s great challenges.