Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 40 hours per week.
Department Name/Job Location:
This position is in the Department of Operations & Facilities Management. This position is for the Medical School Campus.
Position oversees the coordination and activities related to all relocations within new and existing facilities, executing a seamless action plan and transition, customized to the individual project. This includes planning and relocation of office contents, furniture and equipment for administrative, research and clinical moves.
Ensures minimal business disruption, organizational and operational efficiency as well as the timely and cost effective completion of all assigned projects.� Assists with the equipment procurement process for all new and existing building renovations.� Assists with production and updating of computerized space allocation drawings.� Manages drawing and data updates.
PRIMARY DUTIES AND RESPONSIBILITIES:
Coordinates and develops all activities related to moves within new and existing facilities and serves as the point-of-contact through all stages of move. Also receives and assigns/redirects small internal move requests through the Service Now system. Directs the work of day portering and/or laborer crews as related to small internal moves.
Works closely with the Capital Projects & Physical Planning Planners/Project Managers to evaluate all move work plans, project schedules and budgets.
Works with user groups to define needs and evaluate procurement, procedures and move-in process to identify improvement opportunities. Communicates and coordinates with customers, project stakeholders and departments in scheduling move activities, distributes schedules and relays/resolves issues as they arise.
Implements and oversees plans that provide direction to tactical move support teams and vendors and is responsible for resolving peripheral move issues.
Schedules and conducts project/move coordination meetings, to identify scope of work, space, layout, budget as well as planning and scheduling of projects.
Assists the Planner/Project Manager with soliciting material suppliers, vendors and movers, including interviews, as it relates to move coordination and the equipment procurement process.
Manages relocation of existing furniture and equipment as required, including oversight of all documentation, receiving and installation coordination.
Works with the Procurement & Accounting Coordinator to schedule cleaning and waste removal services as related to moves, as well as the disposal process of furniture through buy-out or donation, as needed.
Assists with the following:
Maintaining accurate data in the space system with production and updating of drawings.
Field verification of renovated space, new construction and newly acquired space as needed.
Additional CAD drawing updates as required.
Performs other duties as assigned.
Bachelor’s degree (The department may be willing to consider years of relevant work experience in place of degree requirement).
Four years of relevant experience.
AutoCAD proficiency to be obtained within one year of hire.
Bachelor’s degree in architecture, project management, planning or a related field.
Experience in a medical center or an educational environment.
Ability to interpret and communicate to others complex policies and procedures.
Effective written, verbal, and interpersonal communication skills.
Demonstrated experience working in a large highly-structured team environment.
Ability to work independently with a high degree of reliability, accuracy, and productivity.
Demonstrated ability to maintain harmonious working relationships and effectively address complex and sensitive issues.
Ability to exercise independent judgment effectively in decision-making processes.
Demonstrated experience handling multiple assignments with critical completion goals.
Computer proficiency in spreadsheets, word processing, CAD and databases in a Windows environment.
Ability to organize and follow complex and/or detailed technical procedures and communicate those concepts to technical and business resources.
Ability to manage multiple complex projects.
Ability to consult with clients, higher-level technicians and analysts to resolve technical and engineering/planning-related problems and ensure client satisfaction.
Ability to interact with clients to discuss alternative technical solutions.
The hiring range for this position is $56,472 - $73,403 annually.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.