Since opening in 2000, the culture at Alliance has been one with an entrepreneurial spirit that consistently pushes the evolution of the multifamily industry. As a result, we ve revolutionized the apartment living experience and continue to be recognized for delivering world-class services and exceptional customer experiences. And that s really why we are here in the first place to build homes, lifestyles, and opportunities for those who call Alliance home. It s this mission that propels us forward each day, motivating us to craft work environments that are engaging, empowering, and dedicated to professional advancement.
If you re looking for a fast-pace, ever-evolving career that rewards grit and perseverance, you ve come to the right place. Welcome home.
A Day in the Life:
As the Executive Assistant, you will provide executive administrative support to Vice President of Corporate Accounting and the Vice President of Risk & Corporate Counsel and ensure Corporate activities run smoothly and efficiently.
What You ll Do:
Support the VP of Corporate Accounting and the VP of Corporate Counsel
Provide support and services essential to the mission of the Company and the day-to-day operations of the Executive.
Spearhead coordination of department-wide initiatives and reporting.
Serve as project manager to the Executive s tasks and initiatives.
Manage receipts and expenses for departments, as well as submit expense reports on behalf of the department.
Plan, coordinate and oversee Company events and other client meetings.
Coordinate travel schedules, meetings and other schedules.
Provide background information and/or supporting documents in preparation for scheduled appointments, meetings, speaking engagements, conferences, interviews, etc.
Maintain an effective flow of information between all levels of the Executive s internal and external contacts on a wide spectrum of the Company s plans and priorities.
Draft and coordinate documents, contracts, and other administrative paperwork.
Create, complete, analyze and update applicable reports and communications.
Create and build PowerPoint and other presentations for executives for clients and other Company events.
Maintain, organize and update files and reports and accurate lists of all employees, organizational charts, etc.
Ensure all deadlines are met. Prioritize conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
Review and revise other documents requiring Executive s signature, including but not limited to, purchase orders, expense reports, contracts, etc.
Prepare and distribute relevant materials to relevant parties in advance of meetings, etc. Take minutes at all relevant meetings and events and provides support to others as requested.
Organize and coordinate office space issues.
Maintain current knowledge of all Company-wide policies, practices and procedures.
Synthesize and compile data pertaining to Company issues.
Respond to and handle confidential and sensitive information with poise, tact, and diplomacy and use good judgement in making independent decisions.
Extended working hours and travel may be needed.
What You ll Need to Succeed:
High school diploma or equivalent.
BS/BA preferred or equivalent combination of education and/or experience.
Experience supporting C-suite or other similar senior-level executives.
OTHER KNOWLEDGE, SKILLS, AND ABILITITES:
Meticulous grammar, editing and writing, presentation and communication skills.
Maintain professional appearance by adhering to Alliance Residential Company dress code, as per the Associate Handbook.
Excellent software skills, including Excel, Word and PowerPoint.
Exemplary customer service and excellent communication skills, in-person, written, and over the phone.
Excellent organization and strategic thinking skills.
High degree of confidentiality and trustworthiness and emotional maturity.
Attention to detail and follow-up skills.
Forward looking thinker, who actively seeks opportunities and proposes solutions.
Positive, helpful attitude.
Ability to multi-task and change focus quickly to accommodate service needs of associates and/or clients.
Ability to work varied schedules and times as required by executive and Company needs.
What You ll Receive:
Professional and upbeat work environment
Paid training and professional development opportunities
Generous paid time off including vacation, sick, birthday and volunteer time
Medical, dental and vision coverage
401k program with Company match
Housing discounts (When available)
Company-paid life insurance
Short and long term disability coverage
Team building events
Associate wellness program
Regional and National Award programs
Associate referral bonus program
Internal Number: 8957
About Alliance Residential
Alliance is one of the largest private U.S. multifamily companies with offices throughout the West, Southwest, South-Central, Southeast, Mid-Atlantic and Northeast. We have invested in more than $3 billion of real estate and manage a $9 billion portfolio with a focus toward superior local leadership and a comprehensive national support infrastructure.
Headquartered in Phoenix, AZ with 26 regional offices nationwide
Active buyer, builder and manager across 15 states and 24 metropolitan markets