As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for four consecutive years.The Department of Obstetrics and Gynecology currently has an outstanding opportunity for a PROGRAM OPERATIONS SPECIALIST.The Program Operations Specialist will provide critical support to the Department of Obstetrics and Gynecology Research Division, including operational and program support to the Principal Investigators within the Research Division and serve on the Department Research Leadership Core Operations Team. This position reports to the Associate Director of Research Operations.The ideal candidate will possess advanced critical thinking and problem-solving skills in order to carry out the mission and goals of the Division and Department, and be able to work as a partner with the faculty leaders to plan Divisional strategic and administrative priorities. S/he must be able to initiate and see to fruition the processes to implement these priorities. S/he must be able to work independently and problem solve through the myriad of priorities. The complicated and multi-faceted nature of this the sub-specialty requires deep understanding of the program and its priorities and business practices and the ability to move effectively between the various systems and stakeholders with confidence and appropriate authority. This individual will routinely and independently assess, initiate and complete programmatic priorities that benefit the scientific, educational and clinical missions, and ensure their success.This position provides key programmatic support to Principal Investigators, Research Core Leadership, and Research Staff. This position will support the mission of the Department, Research Division, and School of Medicine by ensuring the success of the Obstetrics and Gynecology research program.Operational and programmatic support for Principal Investigators and Research Core: (80%)Draft and submit IRB applications, progress reports, modifications and closures as needed. Develop templates, and tables, charts and graphs for use with, but not limited to Division reports, manuscripts and grant proposals.Provide project management and support for pre-award processes including tracking pre-award timeline, collating documents, editing biosketches, writing budget justifications and human subjects sections of grant applications as needed. Assist in the development and delivery of Research Orientation Training and on-boarding for fellows, staff, residents and new faculty.Organize, manage and maintain oversight of projects of significant size and scope for the Division. Projects vary, but include independent organization and management of division-wide programs and initiatives.Assist in the development, execution and support of yearly Research Division retreats, Quarterly Research Faculty Meetings, and monthly Research Staff Core Group Meetings.Schedule, participate in, and follow up on action items for pre-award and project kick off meetings.Assist in the development of quality improvement measures and data collection to improve Research Division processes.Provide ad-hoc research coordination support as needed. Assist in tracking and collecting scholarly activity on behalf of Research Division PIs.Prepare Material Transfer Agreements and other research paperwork as needed.Train, supervise, and organize projects for student assistants.Administrative management and support of the Research Division and Core Leadership: (20%)Maintain confidential calendars of the Research Division and Core Leadership. Organize upper-level meetings and activities involving Hospital Administration, School of Medicine Department Chairs and Directors, Medical Center affiliates and external individuals and organizations. Coordinate development of agendas, take meeting minutes, and arrange conferences.Independently manage day-to-day operations, schedules, and communication between investigators and internal and external stakeholders and collaborators. Communicate effectively on matters involving the Department and Division, employing tact and diplomacy. Integrate scientific and administrative priorities.Support the Research Staff Core Group Meeting and other related meetings and events including agenda creation and meeting minutes.Draft and process confidential time sensitive correspondence, maintain directories, and process mail. Handle sensitive and urgent matters in a thoroughly professional and timely manner with careful attention to confidentiality.Oversee supply inventories and budgets on behalf of PIs as needed; train research staff in budget management. Assist in updating the Research section of the Department website.Organize and manage Research Division shared network drive and collaborative spaces.Order supplies and equipment for Research Division.Minimum Requirements:Bachelor's Degree in Health Sciences or related field and two years of experience working in research administration, program management, or research coordination.Additional Requirements:Experience working with the Microsoft Suite: Outlook, Excel, and PowerPointDemonstrated superior writing and editing skills and experience writing correspondence, procedures, and materials for othersStrong organizational ability including capability of prioritizing work and managing heavy workload with frequent interruptions, tenacious approach to meeting deadlines with efficient, results-oriented approach to projectsDemonstrated ability to work as part of a teamExperience working with issues of a confidential nature, using discretion and tactDemonstrated excellent customer service skills with strong customer service orientation, desire to provide support and service to faculty, staff, and students. Desired:Knowledge of medical/scientific terminologyExperience working in an academic environment. Application Process:The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.