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Administrative Assistant III, SOM: Internal Medicine- Sacramento Campus
University of California Davis
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Administrative Assistant III, SOM: Internal Medicine- Sacramento Campus

University of California Davis

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Details
Posted:
October 29, 2019
Location:
Sacramento, California
Salary:
Open



Administrative Assistant III, SOM: Internal Medicine- Sacramento Campus



Department Description
General Internal Medicine (GIM) is one of nine divisions in the Department of Internal Medicine. GIM includes 35 clinician/researchers, five staff physicians, and ongoing faculty and staff physician recruitments. GIM's missions include teaching, community and clinical service, and research. Job SummaryFinal Filing Date : November 3, 2019Salary Range : $23.24-$33.31Salary Frequency : HourlyAppointment Type : CareerPercentage of Time : 100%Shift Hour : 8:30 a.m. to 5:30 pm M-FLocation : Patient Support Services BldgCity : SacramentoUnion Representation : YesBenefits Eligible : Yes We offer exceptional employment benefits including medical, dental, and vision plans, generous paid vacations and holidays, excellent retirement savings and investment plans, continuing education, and reduced fee and scholarship programs. THIS IS NOT AN H1- B OPPORTUNITY ResponsibilitiesThe Administrative Assistant III provides administrative support to GIM's faculty, courses, faculty recruitment and academic personnel management, and general division support. This support includes managing calendaring, meeting scheduling, purchasing and reimbursements. Coordinates academic personnel appointments and renewals, including coordinating faculty recruitment. Also coordinates several courses and educational programs directed by division faculty or staff. Schedules facilitators, lecturers and speakers, and student sessions, coordinates catering, and anticipates and orders all necessary materials and supplies in advance. Coordinates faculty recruitment for the division and coordinates academic and HR personnel actions (faculty and non-faculty) for the division. Provides cross coverage to other GIM staff. Required Qualifications
  • Successful administrative background supporting executive levels.
  • Extensive experience calendaring and meeting scheduling
  • Experience with travel and expense reimbursement
  • Purchasing experience
  • Exceptional written and verbal communication skills including excellent writing, editing and proofreading skills
  • Ability to work occasional after hours or overtime in order to support evening courses or programs
Preferred Qualifications
  • Previous experience working with physicians in a healthcare setting
  • Experience working in faculty and academic affairs or human resources, particularly in scheduling interviews, hiring process, and documentation
  • Demonstrated knowledge of Health System and UCD policies and procedures
  • Experience using online/ other project management tools and apps to track tasks, create project plans and reports (for example Trello, Asana)
Special RequirementsThis position may be subject to a criminal background investigation, drug screen, Live Scan fingerprinting, medical evaluation clearance, and functional capacity assessment. EEO The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy. For Schools of Health (SOM and SON) on the UC Davis Health job search, please apply through the Davis Campus Job Listings To apply:
  1. Visit https://hr.ucdavis.edu/careers
  2. Enter the Job ID or Job Title in the Keywords search field
  3. Confirm UC Davis is checked under Locations and UC Davis Health is unchecked
  4. Select Search
  5. Continue to apply for the job If you have questions or if you need assistance submitting an application, please email applicanthelp@ucdavis.edu




To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucdmed/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=5&JobOpeningId=2355&PostingSeq=1

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.





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About University of California Davis
UC Davis is the home of the Aggies — go-getters, change makers and problem solvers who make their mark at one of the top public universities in the United States. Since we first opened in 1908, we’ve been known for standout academics, sustainability and Aggie Pride as well as valuing the Northern California lifestyle. These themes are woven into our 100-plus-year history and our reputation for solving problems related to food, health, the environment and society.Our 5,300-acre campus is in the city of Davis, a vibrant college town of about 68,000 located in Yolo County. The state capital is 20 minutes away, and world-class destinations such as the San Francisco Bay Area, Lake Tahoe and the Napa Valley are within a two-hour drive.
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