Stanford University School of Medicine, located in the heart of Silicon Valley, is a premier research-intensive medical school. Our mission is to improve health through discovery and innovation in patient care, education, and research. Stanford University School of Medicine is comprised of 30 academic departments and eight interdisciplinary institutes; has 1,085 full-time faculty, including seven Nobel laureates; 1,561 Clinician Educator Faculty; 1,361 postdoctoral scholars; 494 MD students; 1,151 PhD and MS candidates; and 1,286 residents; clinical fellows and 3,500 staff. Faculty deliver care at Stanford Health Care and Lucile Packard Children's Hospital Stanford, where medical students also gain experience. In 2018, faculty received over $681 million for sponsored research and revenues are projected to reach $2.6 billion.
We are seeking an energetic and accomplished administrative manager who is inspired by making change happen as part of a large and diverse team of professionals. The position provides administration and project management support for the Senior Associate Dean for Finance & Administration who serves as the chief business officer for the School of Medicine directing the operations and finances for the organization. The Administrative Manager plans and execute projects with minimal supervision that require synthesizing diverse perspectives while influencing and communicating results. He/she develops compelling presentations (slides, reports) incorporating quantitative and qualitative materials for a sophisticated audience of faculty and executive leaders. This position requires integrity, discretion, and the ability to exercise judgment in handling sensitive and confidential information. The successful candidate will be analytical, quick-thinking, flexible with a strong emphasis on organizational skills, excellent communication skills, and an unwavering attention to detail. He/she will be conversant in the goals and priorities of the Senior Associate Dean and will utilize this knowledge to prioritize tasks and responsibilities. The position schedules meetings and maintains the calendar for the Senior Associate Dean, evaluating importance of meetings and events to optimize her time. He/she ensures that meeting materials are prepared and distributed within appropriate timelines and manages the budget and daily operations of the unit.
*Other duties may also be assigned.
Minimum of three years, five years desired, of executive-level administrative associate experience
Excellent written communication, editing and information gathering skills
The ability to plan and manage multiple projects
Must be able to work collegially with faculty, executives and staff both internal and external to Stanford
Must possess the ability to make decisions, present them, and follow through with implementation
Must possess excellent computer skills. Must be proficient with Outlook, Word, Excel, and PowerPoint
Candidate should possess exceptional organizational, analytical, and quantitative skills, good judgment, flexibility, ability to work independently, and supervise and provide direction to office staff
EDUCATION & EXPERIENCE (REQUIRED):
Bachelor's degree and three years of relevant experience, or combination of education and relevant experience.
Rarely lift/carry/push/pull objects that weigh 11-20 pounds.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. WORKING CONDITIONS:
May work extended hours or weekends.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Location: School of Medicine, Stanford, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 12000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford is an equal empl...oyment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University’s research, teaching and clinical missions.