The Stanford Libraries provides a broad suite of services connecting the Stanford community with information, enabling effective use of information resources, and ensuring those resources are preserved for the future. More than 400 employees at the Libraries provide research counseling, data management support, discovery tools, training, digitization, and a host of other services, including supporting and curating a world-class collection of more than 12 million items, including books, e-books, journals, films, maps, data sets, special collections, archives, and more. Much more information about the Libraries is available on the website https://library.stanford.edu/.
The Director of Finance and Facilities will be the principal steward of the Stanford Libraries' fiscal and physical assets, including an annual consolidated budget of $90+ million, 400+ endowment funds, and 600,000+ square feet of space across 15+ library facilities both on and off campus. S/he will direct oversight for an array of functional areas, including financial operation, budget planning, capital planning, grant administration, facilities management, and logistics. S/he will manage a group of 12-13 staff members including mid-managers and report to the Vice Provost and University Librarian.
The Director of Finance and Facilities will serve as a strategic advisor to library leadership, authoring the annual budget request letters and presenting key financial and facilities decisions. S/he will be a value-added partner with peer directors, department heads and staff, creating policies, streamlining operational processes, and providing education on financial and capital planning topics to audiences across the organization. S/he will lead two diverse teams, empowering and developing staff to be the best at what they do and help them see their own potentials.
Note: Not all unique aspects of the job are covered by this job description.
Provide strategic direction, manage, develop, and implement long range budget and facilities plans that impact the library organization. Ensure compliance of financial processes and systems in accordance with university, local, state, and federal rules and regulations. Direct efforts of managers and develop those in leadership positions.
Design, establish, and maintain an organizational structure and staffing to effectively accomplish the organization's goals and objectives; oversee recruitment, training, supervision, and evaluation of staff.
Lead, execute, and communicate operational and long-range budgets, forecasting and strategy; direct business operation and administration functions; manage oversight of pre and post award sponsored research administration and services.
Identify and resolve strategic problems that affect the overall functioning of the entire organization and/or that have potential university wide impact.
Make strategic decisions using complex, comprehensive analyses, high level financial modeling; provide information and context to leadership to support senior leadership decisions.
Provide strategy, vision and direction that have wide scope and impact, make recommendations, influence issues without authority.
Partner to design and establish appropriate programs to provide a strong system of internal controls to protect and steward university resources, including both fiscal and physical resources.
Partner across the university on new and ongoing business initiatives.
Direct high-visibility process redesign and innovation projects; champion major initiatives, and develop and drive implementation of project initiatives.
Represent the school/unit at the university level and to external constituencies.
* - Other duties may also be assigned
Education & Experience:
Master's degree and eight years relevant experience or combination of education and relevant experience.
Knowledge, Skills, and Abilities:
Advanced knowledge of Microsoft Office Suite, especially Excel.
Advanced knowledge of Oracle and other business financial systems.
Advanced understanding of financial principles.
Advanced oral and written communication skills.
Ability to clearly and effectively present information to internal and external audiences, client groups, and all levels of management.
Strong analytical skills to review and analyze complex financial information.
Strong leadership skills, previous experience in strategic management and leading large multi-functional teams.
Demonstrated ability to delegate workload and providing direction/corrections as necessary.
Ability to manage post and pre award administration for sponsored projects. Knowledge and fluency of Stanford research administration policies and both pre-award and post-award processes.
Experience working successfully with the office of sponsored research and external sponsors.
Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
Demonstrated competency in project management of a high volume of work, some of which is cyclical.
Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
Demonstrated success in performing meticulous, high quality and compliant work.
Ability to interpret complex research and fiscal policies, assimilate information from a wide range of resources and act like a mentor and resource to others.
Frequently perform desk-based computer tasks, use telephone, writing by hand, sort/file paperwork.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
Routine extended working hours during peak cycles; travel to school/unit sites across university, including remote sites.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Stanford is an equal employment opportunity and affirmative action employer and is committed to recruiting and hiring without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law. Additional Information
Location: University Libraries, Stanford, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 12000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford is an equal empl...oyment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University’s research, teaching and clinical missions.