This is a 2 year term appointment with possibility of continuation past 2021. The position will be reviewed no later than April 2021 to determine its continuation based on budget and department/HDS needs beyond September 2021.
The Religious Literacy Project (RLP) at Harvard Divinity School is dedicated to enhancing and promoting the public understanding of religion. Under the direction of Professor Diane Moore, it provides resources and special training opportunities for educators, professionals, interfaith/multi-faith groups, students, and others wishing to better understand the complex roles that religions play in contemporary global, national, and local contexts. RLP seeks to advance awareness, to train both religious and secular leaders and to partner with others to help them respond to current and future challenges. RLP is currently organized under three core initiatives – the Religious Literacy and Education Program (RLEI), the Religious Literacy in the Professions Initiative (RLPI) and the Religion, Conflict and Peace Initiative (RCPI). Over the next 3 years, RLP seeks to significantly expand the reach and relevance of its efforts, through a wider range of offerings and expanded partnerships. Reporting to the RLP Associate Director, the RLP Staff Assistant is a core member that is responsible overall business administration including internal systems, financial management, event planning and logistics, building and supporting RLP online communities, communications support and day-to -day operational support.
Responsibilities Financial administration (30%)
Work with Associate Directors to prepare various RLP budgets & budget reports
Processes invoices, reimbursements & other financial transactions
Track budgets, runs & analyze budget reports & works with Associate Directors to make corrections, request journals, and ensure coding for all spending is correct
Work with RLP team to negotiate & create contracts with outside vendors
Reconcile P-cards & corporate cards
General administration (20%)
Develop & maintain information management (SharePoint) systems for all RLP programs
Build & support information systems, strengthening internal processes to ensure compliance with University requirements
Ensure smooth day-to-day flow of communication within RLP
Serve as IT point person for the RLP
Perform basic office functions such as purchasing and maintaining and inventory of supplies and submitting maintenance requests
Directly support RLP Director in all RLP-related administrative functions including managing calendars, scheduling, appointments and travel, arranging and coordinating internal and external meetings, processing reimbursements, etc.
Logistics & Events (20%)
Provides full logistical support to the planning & execution of RLP public events, J-term programming, fellowship programs & internship programs. Includes agendas, materials preparation, travel, catering, promotion, reimbursements & audio-visual support.
Make travel arrangements for RLP staff & in connection with RLP programming (visitors, fellows, etc.)
Build & support RLP online communities (15%)
Build & maintain outreach/contact databases for RLP programs
Help to advance strategies of online community development for our network of educators, professionals, & online learning alumni, identifying software & digital tools to connect segments of this network & productively share resources
Analyze strategies of influential academics & thought leaders for building community across platforms
Broker community information requests to Professor Moore & RLP team
Communications support (15%)
Monitor & maintains RLP website
Curate RLP public email accounts, responding to inquiries
Contribute to RLP social media presence
Prepare reports on program participation, survey results, & participant feedback
Assist with program & donor reports
IMPORTANT NOTE: Your cover letter and resume should be combined into a SINGLE DOCUMENT under the resume tab. Cover letters are required for every position at Harvard Divinity School.
We regret that the Harvard Divinity School does not provide Visa sponsorship.
Drawing on its historical strength in Christian studies and its significant resources in global religious studies, Harvard Divinity School educates scholars, teachers, ministers, and other professionals for leadership and service both nationally and internationally. To help in building a world in which people can live and work together across religious and cultural divides, we strive to be a primary resource in religious and theological studies for the academy, for religious communities, and in the public sphere.
Salary Grade: 054
Union: 55 - Hvd Union Cler & Tech Workers
At least three years of professional work experience
Bachelor's degree preferred.
Strong familiarity with Office365 & ability to learn new software applications, databases and CRM systems
Demonstrated proficiency & experience in financial administration (working with budgets, expenditures, financial reporting, etc.)
Experience in organizing & interacting with social media communities
Detail-oriented & able to initiate & spearhead multiple projects simultaneously and independently. Experience prioritizing & managing multiple competing deadlines & requests from multiple sources
Ability to work independently and with a team
Experience working directly with or for a senior executive for faculty member in an Executive Assistant capacity
Experience in academic environment a plus; Familiarity with Harvard preferred
Must thrive in small entrepreneurial environment that is mission driven
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 50278BR
About Harvard University Divinity School
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.