Chapin Hall is an independent policy research center at the University of Chicago that provides public and private decision-makers with rigorous research and achievable solutions to support them in improving the lives of children, families, and communities. Chapin Hall partners with policymakers, practitioners, and philanthropists at the forefront of research and policy development by applying a unique blend of scientific research, real-world experience, and policy expertise to construct actionable information, practical tools, and, ultimately, positive change for children, youth, and families. Established in 1985, Chapin Hall's areas of research include child welfare systems, community capacity to support children and families, and youth homelessness. For more information about Chapin Hall, visit www.chapinhall.org or @Chapin_Hall.
Chapin Hall at the University of Chicago is seeking a Senior Billing Specialist responsible for the completion of all facets of the billing and collection function. The position prepares client invoices, reviews invoices for accuracy, monitors invoice approval process, and confirms that all invoices are sent to sponsors. Additional responsibilities include working with the Billing Assistant, Research Administration team, project teams, Accounting Department staff, and partners to proactively administer billing responsibilities, prepare and process timely and high quality invoices, and monitor and follow-up on outstanding receivables. The Senior Billing Specialist will be involved with complex billing matters and related requests.
The position will report directly to Paulette Phillips, Controller.
The primary responsibilities of the position are as follows
Review research contracts to acquire thorough understanding of billing terms
Lead person on initiating sponsor invoices and processing invoices in accordance with contract billing terms and invoicing requirements
Supervise Billing Assistant to ensure that proper procedures are adhered to
Prioritize invoice processing to ensure that deadlines and service levels are met
Track invoices through the review and approval process by post-award research administration and project staff
Interface with post-award research administration staff and accounting staff to determine billing corrections and adjust invoices accordingly
Provide customer support in resolving invoice disputes or discrepancies
Monitor accounts receivable balances and follow-up on collections
Serve as the subject matter expert for billing setup in Costpoint; understand billing formulas and their impact on revenue and accounts receivable balances
Draft new billing policies and procedures
Reconcile the accounts receivable aging report to the general ledger
Assist with project level accounts receivable reconciliations
Performs additional duties as assigned
Bachelor’s degree in accounting, finance or related field with five or more years of work experience in billing and accounts receivable preferred.
Experience & Other Qualifications
Prior experience with supervising and developing staff
Ability to understand process flows and recommend and implement improvements
Strong organizational and project management skills
Working knowledge of financial software and understanding business systems integration
Must be able to work in a high volume and complex accounts receivable transaction processing environment
Intermediate to advance proficiency in Microsoft Excel required
Must be thorough, detail oriented and organized
Excellent communication skills, both verbal and written
Must have excellent work habits, including a willingness to work the hours necessary to get the job done and meet deadlines
Proficiency or familiarity with Costpoint software preferred
Ability to work discretely with confidential information required
Must be highly skilled in dealing with financial and numeric data
Prior experience working in a policy center, institute of higher education or non-profit organization, a plus
MINIMUM PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Must be able to remain in a stationary position for extended periods of time.
Must be able to operate a computer extensively for four (4) or more hours per day.
Pre-employment background checks are required for all Chapin Hall at the University of Chicago positions.
Formal expressions of interest are accepted online only. A cover letter, resume, and reference contact information are required to be considered for this position.
Individuals in need of reasonable accommodations to complete the application process should contact Human Resources by calling (773) 256-5157, or by sending an email to email@example.com.
Chapin Hall at the University of Chicago is an Affirmative Action, Equal Opportunity Employer that values and actively seeks diversity in its workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, status as an individual with disability, age, protected veteran status, or any other status protected by law.