As the oldest medical school in the western United Sates, the Stanford School of Medicine (SoM) is devoted to the training of physicians and scientists and the clinical practice and research efforts to those who are shaping the future of medicine and science. We invite you to consider joining our team as Accountant 2 in the Department of Radiology. Reporting to the Associate Director of Finance and Administration, this position will provide financial administration, analysis and oversight of sponsored and non-sponsored projects for assigned faculty. To ensure allowability and accurateness of expenses on assigned projects, the finance specialist will serve as approver for all financial transactions and initiate corrections to comply with sponsors rules and regulations and university policies. The finance specialist will be responsible for account reconciliation, monthly review of expenditure statements and timely PI quarterly certification of sponsored project accounts. He/She must create and maintain spreadsheets for each project that summarize and present expenditure information on an easy-to-read format incorporating projections in order to allow faculty to make long-term financial decisions. He/She will meet and provide with faculty quarterly to provide them a complete picture of their financial situation and resolve issues resulting from these meetings in a timely fashion.
The finance specialist must independently resolve complexities related to the sponsored project account set-up process and activation, and post-award administration and interpretation of regulations of individual awards. He/She will interact with other University departments (i.e. RMG, OSR, Fund Accounting, Gift Processing) in order to resolve problems and issues related to grants management and financial administration. The incumbent will be the main financial contact for assigned faculty and their administrative support staff. He/She will assist in training and responding to questions from support staff regarding allowability, allocability and reasonableness of expenses applying awards terms and conditions and university regulations. The specialist will provide information and participate in preparation of department's annual budget process, fiscal year end, and audits.
Candidate must be extremely organized and multi-task in a fast paced environment. Previous experience with post-award grant management and Stanford financial applications is required. In depth knowledge of OMB A-21 and A-110 cost principles. Must have good written and verbal communication skills, and excellent Excel experience. Experience in clinical trial financial management desired. Experience analyzing investment and endowment income strongly desired.
Analyze accounting transactions and information to summarize current financial position at the unit or organization-wide level. Construct and assemble data for decision making; develop conclusions, and present high level summary of recommendations.
Capture, track, and report revenue and expenses; determine appropriate procedures for accounting record preparation, research of transactions and reporting. Oversee, reconcile, and resolve problems relative to complicated accounts.
Collect data and perform research on details of transactions. Generate, review, analyze and communicate financial data that reflects actual financial performance against approved budgets. Prepare and present quantitative and qualitative analyses focusing on variances from budget and prior data.
Maintain and review accounting process controls; recommend and implement any approved modifications; perform preliminary analysis and recommend solutions. Develop and maintain desktop procedures and process documentation for area of responsibility.
Run and analyze financial reports, often from multiple systems; prepare management information reports.
Execute internal control programs established by management, research new regulations, and recommend and implement approved changes. May manage compliance program for area of responsibility, and create complex compliance reports.
Contribute to unit and organization strategy; assist in the development of change management plans and materials as needed. Participate as a member of a project team; support new initiatives. Make decisions determining approach to managing and completing processes.
Participate in critical analysis of existing systems and processes, and identify opportunities for process improvement. Define requirements, develop and implement complex test cases, perform system testing and analyze results.
Serve as a resource to local units and other departments to resolve accounting-related issues.
May act as a lead, train, coach, and review the work of other staff, as needed. Contribute primarily through applying individual expertise.
* - Other duties may also be assigned.
Previous senior financial analyses experience. Experience analyzing investment and endowment income strongly desired.
EDUCATION & EXPERIENCE (REQUIRED):
Bachelor's degree plus four years of applicable experience, or combination of education and relevant work experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
Intermediate proficiency in business applications, such as Microsoft Office; intermediate Excel skills.
Demonstrated knowledge of and experience with accounting systems and the internet; computer literacy.
Understanding of and ability to apply accounting skills and concepts.
Knowledge of Generally Accepted Accounting Principles.
Demonstrated communication skills, including the ability to clearly and effectively communicate information to internal audiences and client groups.
Demonstrated project management skills and ability to contribute as part of a project team.
Constantly perform desk-based computer tasks.
Frequently sit, sort, file paperwork or parts, grasp lightly, and use fine manipulation, lift, carry, push and pull objects that weigh 10 pounds or less.
Occasionally write by hand, twist, bend, stoop and squat.
Rarely stand, walk, reach or work above shoulders and use a telephone.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
May work extended hours during peak business cycles.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Location: School of Medicine, Redwood City, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 12000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford is an equal empl...oyment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University’s research, teaching and clinical missions.