Administers the processes and procedures regarding the needs of multiple groups and individuals throughout the Neuroscience, Cell Biology and Physiology Department which is part of both the College of Science and Mathematics (COSM) and the Boonshoft School of Medicine (BSOM). Provides leadership support to Chair, works closely with Faculty and supervises Administrative Staff. Monitors and authorizes financial transactions and budgets for Chair. Responsible for multiple budgets: department (COSM and BSOM), faculty start-up and research incentive funds, sponsored research awards, foundation funds and faculty development funds. Coordinates all human resources processes in department from position creation to employee on-boarding. Responsible for processing of all employment actions (renewals, summer and adjunct appointments, graduate and undergraduate hiring). Day to day office management. Prioritizes, multi tasks, properly analyzes situations, acts and thinks critically with minimal supervision and direction in a professional manner.
Bachelor’s Degree in Business, Finance, Healthcare Administration, or related field and two years related experience OR Associate Degree in Business, Finance, Healthcare administration, or related field and four years related experience. At least one year of managerial experience. Strong working knowledge of Microsoft Outlook, Excel, and Word. Ability to work independently with strong analytical skills.
3-5 years of managerial experience. Experience in database usage. Experience in Banner Finance, Banner Admin, People Admin, Chrome River, Microsoft Office, Pilot, Web Extender, Skype, Photoshop, SharePoint, Outlook mail/calendar, and the ability to adapt easily to new software.
Essential Functions and percent of time::
27%: Oversees the processes and procedures concerned with the business of the Department of Neuroscience, Cell Biology and Physiology in compliance with University policy. Schedules and attends meetings, designs presentations, and facilitates all financial functions related to faculty, staff and students. Reviews and updates bylaws, policies and procedures of the Department of Neuroscience, Cell Biology and Physiology. Organizes and coordinates events including research forum, faculty guest speakers, and student workshops and evaluates their effectiveness. Serves as liaison between the Chair and both the WSU Boonshoft School of Medicine and College of Science and Mathematics administration. Drafts and revises written communications and documents on behalf of supervisor, reviews, initiates appropriate action and responds to incoming communications. Represents the department to other administrators and outside agencies. Maintains daily communications with faculty, staff, and other departments throughout the University to formulate and enhance relationships as well as trains individuals on proper procedures, including Banner, Wright Buy, Chrome River and university policies regarding credit cards, travel and purchasing procedures. Receives and responds to advanced correspondence and or delegates as necessary to provide a high level of customer service and satisfaction. Prepares independent special studies and projects and advises management regarding finances, reports or other business activities. Lead project management of new or one-time tasks that arise. Requires being available beyond normal work day hours for prompt attention to matters at hand.
27%: Initiates faculty appointments, promotions, emeritus status, continuances and the on-boarding process of faculty and others. Expedites hiring processes, and creates offer letters. Ensures proper documentation and retention is followed. Responsible for all HR paperwork for ~ 37 WSU employees, including all Personnel Action Forms for both special contract and regular funded employees and Electronic Personnel Action Forms for summer salaries and overloads. Coordinates salary reallocations to comply with all grant funding. Verifies that all grant salary and cost share information is recorded correctly. Establishes protocols to ensure the safety and security of personnel data and fosters responsibility towards accuracy and timeliness.
Wright State University serves nearly 18,000 students and offers more than 230 undergraduate, graduate, doctoral, and professional degree programs through eight colleges and three schools. Located in the city of Fairborn in Greene County, Ohio, Wright State is conveniently situated adjacent to Wright-Patterson Air Force Base and is less than 10 miles from downtown Dayton. One of our eight colleges, Wright State University–Lake Campus, is a university-operated regional campus on the shores of Grand Lake St. Marys in Celina, Ohio. The Wright State alumni community is more than 109,000 strong. For more information please visit www.wright.edu.