The Medical Training Coordinator will play a major role in supporting the administrative and programmatic operations of the general surgery residency program and will report directly to the Human Resources Director and the Program Director. The Medical Training Coordinator must be able to work independently to coordinate administrative and educational activities in the department and serve as a liaison with other University Departments, medical center departments, and external organizations. The Medical Training Coordinator should be knowledgeable about medical education in general, the residency program within the department; and its relationship with other colleagues in the institution. The coordinator should be approachable, and have an appropriate level of maturity to interrelate with residents and must ensure that all aspects of the program operate in a smooth, timely, and professional manner.
This position will fulfill administrative duties to support the overall office.
General support to the Surgery Residency Program director and Associate Program Director for Surgery, as needed.
Keep Program Director up to date on activities and program progress.
Attend Scientific Meetings and Educational Meetings as recommended by Program Director.
Attend and participate in all Program related meetings.
This position is highly visible and will be the first point of contact to the Department for all constituents (faculty, students, residents, staff, and professional colleagues.).
Create and maintain a healthy learning environment for the residents with regular checks of call rooms and Surgery resident’s lounge; maintain supplies in these locations as needed (e.g.: paper for printers); regularly collect forms deposited in the lounge pickup area.
Manage daily operations of residency office that leads multiple educational programs, organizing and prioritizing necessary tasks, initiating changes and resolving issues as they arise.
Enter, set-up, monitor and track resident assessment including OPRS forms and assessments in E Value.
Monitor the resident formative and summative evaluation and summative evaluation process, and maintain complete and accurate files.
Track and records results of resident assessment prepare for Competency Committee and Faculty meetings.
Enter milestone evaluation data into the ACGME WebAds system. Summarize results as needed.
Develop and implement the systematic process of evaluating the quality and appropriateness of residency training and education.
Assure ongoing collection and reporting of evaluation data from residents regarding rotation experience and faculty interactions.
Manage the information in E Value (or replacement System).
Maintain up to date enrollment of residents and faculty in E Value.
Ensure proper scheduling of E value forms, managing data collection, analysis and reporting of evaluation data from residents, attending surgeons, and other groups who will evaluate residents and the residency program(s).
Prepare and mange resident block and call schedules and other residency program rotations and activities.
Maintain up to date information on departmental resident website (Halsted Portal).
Coordinate new intern on-boarding with Credentialing and the Registrar’s office, and track progress on visas, social security numbers and other administrative details required for program participation.
Ensure all details (including parking, ID badges, lab coats, iPads, scrubs access, radiation badges, call room access are addressed and access is granted to all needed digital systems such as SCORE, ACGME case logs, HALSTED Portal, E Value and others.
Participate in the preparation of ACGME accreditation materials, as well as CLER documents. Maintain up to date information on the ACGME’s data systems and complete the annual program update with the PD for the ACGME.
Track completion of mandatory requirements (ACLS, ATLS, FLE, FES, Airway course, etc) Track completion of assignments such as SCORE modules and lab assignment completion.
Support all resident curricular events (lectures, labs, etc) at JHH ensuring that attendance is taken, faculty are present and supported, and that all VA and webcast systems are functional.
Contact the appropriate help desk (AV, VTC, and housekeeping) as needed.
Manage resident lab schedules and resolve scheduling conflicts.
Develop and implement systems for collecting and reporting statistics related to the variety of patients seen and the attending exposure by the resident/fellows.
Develop various statistical reports that reflect the current and comparative status of patient interactions by the resident and fellow.
Prepare data analysis reports, and assist in development of annual reports.
Responsible for any related resident’s invoices and ordering of supplies.
Other duties as assigned.
High School Diploma required.
Three (3) years administrative/office experience required.
Additional education may substitute for some experience, to the extent permitted by the JHU equivalency formula.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Prefer experience in Academic department.
Knowledge of surgical residency program or critical care fellowship program preferred.
Classified title: Medical Training Coordinator
Working title: Medical Training Coordinator
Role/Level/Range: ATO 40/E/02/OE
Starting Salary Range: $17.42 - $23.95 (commensurate with experience)
Employee group: Full time
Employee Status: Non-Exempt
Schedule: Monday-Friday - 7:30am-4:00pm 40hrs/Wk
Location: 600 N Wolfe St, Baltimore, MD – East Baltimore
Department name: 10003202 - SOM - Sur Education Office
Personnel area (School): SOM – School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at [email protected]. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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