SUMMARY: The Operations Manager for Campaigns (OMC) develops, directs, manages, and coordinates systems, process, execution, and reporting for the implementation of the Oregon Symphony’s campaign initiatives.
The position provides project management and administrative support to the Senior Director of Campaigns (SDC) in addressing the Oregon Symphony’s campaign goals.
Position requires the flexibility to work evenings and weekends as needed.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Essential responsibilities include management of campaign operations, plus senior staff support for the SDC and the Vice President for Development (VPD). The position duties include:
Provide the SDC and VPD with strategic and tactical support for campaigns, and their respective policies and procedures.
Develop and manage campaign operating plans and timetables, and oversee the implementation of all campaign operation activities.
In consultation with the SDC and the VPD, develop, implement, and oversee systems to drive, track and manage campaign reporting, prospecting/pipeline, peer prospect review, fundraising strategies, and donor stewardship. Work with senior leadership team, board, campaign volunteers, and staff to track and report measurable progress toward campaign goals and other high-priority fundraising initiatives.
Maintain strong relationships and communication with the senior leadership team, volunteer leaders, and other key stakeholders in support of campaign activities.
In consultation with the SDC, develop and implement campaign recognition and acknowledgment programs, and collaborate with the director of events to plan special campaign cultivation and stewardship events.
Provide executive support to the SDC for campaign planning and execution, including managing and tracking fundraising strategies, donor solicitations, and stewardship of high-level constituents. Oversee strategic deployment of the SDC’s time and smooth operation of the SDC’s calendar of priority activities including cultivation/solicitation appointments and contact reports, including but not limited to anticipating deadlines, preparing draft documents, proposals and communiques, and conducting select stewardship contacts.
Coordinate with the president’s executive assistant in scheduling the president’s campaign visits and/or hosted events and appearances. Ensure timely communication/information with the president’s executive assistant to prepare the president’s participation.
Develop and coordinate select special projects and activities among the president’s office, development office, and key internal/external constituents in support of campaigns.
Represent the SDC at specified meetings, and/or participate in development team meetings and on other committees/task forces, as directed.
As time permits, provide executive support to the VPD. Other duties as assigned.
This position requires outstanding skills in project design and management, administrative systems and reporting, collaborative relationship building, and complex and sensitive internal and external communications.
Education and/or Experience: Bachelor’s degree (BA); basic understanding of fundraising and at least one year of related experience; Equivalent combination of education and experience will be considered.
Exceptional skills in project design and management, administrative systems and reporting; and organizational skills; self-starter; ability to manage multiple projects simultaneously; adept at working in a fast-paced arts environment.
Excellent customer service focus and skills; ability to collaborate effectively across teams, manage and grow relationships, interact effectively/empathetically and build rapport with people from a wide variety of backgrounds.
Familiarity with the use and applications of a donor database software, and programs in the Microsoft Office suite with particular strength in Excel, are essential. Experience with Tessitura a plus.
Quantitative and logic skills; ability to budget and forecast with accuracy. Positive, imaginative, and pragmatic approach to problem-solving.
Sense of humor required. Passion for live symphonic music a plus.
About Oregon Symphony
The Oregon Symphony is a vibrant, growing organization, which is achieving record ticket sales and contributions under the dynamic leadership of President & CEO Scott Showalter. At a time when many orchestras are reducing their classical programming, the Oregon Symphony is continuing to invest in the art form, expand its season, reach new and bigger audiences, and expand its collaborations in the community. In the 2018/19 season, the Symphony premiered more than 20 compositions, including works by eight living composers such as John Adams, Unsuk Chin, and John Corigliano. For the 19/20 season, the Symphony is expanding its Classical Series to 18 weeks and is again commissioning and premiering bold works, including the world premieres of more than 25 compositions, including Damien Geter’s An African American Requiem and works by Andy Akiho, John Adams, Gabriella Smith, and Oscar Bettison.
The Symphony unites exceptional musicians, a world-class conducting staff, an unrelenting focus on excellence, a compelling vision, and a strong commitment to the greater good. The result is something special and rare: an energy that can be felt in every note and performances that move its list...eners. As one of the region’s cultural jewels, the Symphony is central to the thriving arts community in Oregon and Southwest Washington. Propelled by the desire to bring the power of music to more people in new ways, the Oregon Symphony is always moving music forward.
Each year, the multi-Grammy nominated Oregon Symphony performs more than 115 concerts at the Arlene Schnitzer Concert Hall in Portland and performs regularly in Salem, Newberg, and other cities. It also produces award-winning educational and community engagement events. The Symphony’s programs directly serve more than 250,000 people annually and reach tens of millions more around the globe through its broadcast and recordings programs. The institution is supported by thousands of individuals, businesses, and foundations and receives funding from the Regional Arts & Cultural Council, the State of Oregon Arts Commission, and the National Endowment for the Arts.
The Oregon Symphony Association employs 76 full-time union musicians, led by Music Director Carlos Kalmar (through 20/21). Each year, it engages dozens of guest conductors and artists to perform with the orchestra. The FY20 operating budget is $22 million, of which nearly 80% is spent on artistic and engagement programs.