Strategically utilizes University Facilities' data by performing ongoing analyses of operational and financial data, collaboratively maintaining Key Performance Indicators (KPIs), and developing analytic and data visualization tools for use in improving and highlighting our performance toward service commitments, operational management of plant infrastructure, buildings and grounds, and our goals to advance environmental stewardship and sustainability for the University. Assists in the design, delivery and improvement of in-house software applications, departmental website and other digital communications.
To achieve our mission as a liberal arts college, we continually strive to foster an inclusive campus community, which recognizes the value of all persons regardless of identity. University Facilities is committed to contributing to a campus environment that is rich with cultural, social, and intellectual diversity.
STATUS: Full-time, 12 Month, With Benefits WORK HOURS: 8:00 a.m. - 5:00 p.m. Monday - Friday FLSA: Exempt MINIMUM PAY: $ 56,863 / year
Essential and Related Functions:
Retrieves data from Facilities databases to develop timely reports and analyses, using analytic tools such as Tableau, to support business intelligence needs of the Facilities department.
Develops and manages University Facilities' equipment life cycle program using the CMMS and Asset Management System software programs. Works with technicians to document the condition of all major building systems, projecting useful life and obtaining planning budget estimates for ensuring capital renewal and improvement projects.
Provides assistance to management across all University Facilities departments with ad-hoc analysis and data organization, including the development of spreadsheets and databases.
Gathers information for long and short term planning to assist the department in strategic and financial planning.
Works with the Customer Service Team to improve utilization and accuracy of the CMMS including, but not limited to, the development and maintenance of equipment and materials inventories. Performs front-end system configuration tasks to support the use of the CMMS system.
Works with the Customer Service Team to define changes and/or upgrades to the CMMS. Works with technology staff on the installation of upgrades to the CMMS. Monitors the status of interfaces between the CMMS and Asset Management Program.
Serves as primary contact for the departmental website. Develops and maintains a Key Performance Indicators (KPI) dashboard on the website. Provides support for digital communications.
Supports the other functions of the University Facilities Business Operations department including, but not limited to, processing of fuel and credit card transactions.
Attends industry related conferences and events to ensure University Facilities remains cutting edge in technology practices and is well informed on current industry standards.
Performs other duties/and or special projects as assigned.
Strategic Thinking - Keeps the University's strategic objectives in mind when developing and contributing to plans and initiatives for own work group. Is able to explain the link between team goals and the University's strategic direction to work group. Makes informed decisions based on a clear understanding of the impact and consequences involved. Considers key financial factors (e.g., budget, revenue, resources) when making decisions.
Change Adaptability - Stays focused on own work and responsibilities in a changing work environment. Is able to quickly reprioritize to ensure resources (e.g., work group members, systems, tools, etc.) are in place to achieve change objectives. Responds positively and is supportive of change initiatives.
Communication and Networking - Articulates thoughts clearly and is able to offer logical arguments to gain acceptance of an idea in a positive manner. Consistently communicates to work group and/or supervisor ensuring that everybody is well informed. Proactively builds informal networks at own level and uses them to drive results within own work group.
Drive for Results - Seeks to identify specific improvements or opportunities to combine duplicate efforts to increase efficiency. Takes personal responsibility for seeing tasks and assignments through to completion. Sets high standards for work/deadlines and demonstrates a drive to deliver quality work within the allotted time.
Self Development and Motivating Others - Establishes productive working relationships by actively participating in meetings and activities. Listens carefully, encourages and accepts other points of view. Seeks work group input and encourages their participation and involvement. Stays informed on events, trends and other developments in own field of work (e.g., regulations, policies, standards and practices).
Bachelor’s degree in finance, accounting, mathematics or other data-related fields. Masters’ degree preferred. Minimum 3 years’ experience in financial analysis or data manipulation and analysis; demonstrated experience in using logic and analytical skills (or a combination of education and experience from which a similar skill set would be obtained). Previous work in facilities management is a plus.
Must be proficient in Microsoft applications. Proficiency in Access and Tableau preferred. Ability to learn other software packages easily. Ability to take large data sets, reduce to relevant data, establish facts, analyze, and draw valid conclusions.
Excellent interpersonal, verbal and written communication skills are expected. Must have the ability to work independently and within a team. Establish and maintain a positive and cooperative working relationship with members of the department and campus community. The Analyst must be highly organized with good time management skills; self-motivated.
Fingering: Picking, pinching, typing or otherwise working, primarily with fingers rather than with whole hand or arm as in handling.
Grasping: Applying pressure to an object with the fingers and palm.
Repetitive motions: Making substantial movements (motions) of the wrists, hands, and/or fingers.
Walking: Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another.
Reaching: Extending hand(s) and arm(s) in any direction.
Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position to position. This factor is important if it occurs to a considerable degree and requires the substantial use of the upper extremities and back muscles.
The worker is not substantially exposed to adverse environmental conditions (as in typical office or administrative work).
Types of Work:
Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.
Review of applications begins on November 15, 2019 and will continue on a rolling basis until the position is filled. Please submit cover letter, resume, list of three professional references with contact information, and the online application forms.
Equal Employment Opportunity Statement
Washington and Lee is an Equal Opportunity Employer. As such, we are interested in candidates who are committed to high standards of scholarship, performance and professionalism and to the development of a campus climate that supports equality and diversity in our faculty, staff and student body. Job description requirements are representative, but not all?inclusive of the knowledge, skill, and abilities needed to successfully perform this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions.
Statement of Commitment to Diversity
Washington and Lee affirms that diverse perspectives and backgrounds enhance our community. We are committed to the recruitment, enrichment, and retention of students, faculty, and staff who embody many experiences, cultures, points of view, interests, and identities. As engaged citizens in a global and diverse society, we seek to advance a positive learning and working environment for all through open and substantive dialogue.
About Washington and Lee University
Washington and Lee University is an independent liberal arts university founded in 1749, named for an early benefactor (George Washington) and an innovative president (Robert E. Lee). The campus is a national historical landmark, the city offers small-town charm, and the Allegheny and Blue Ridge Mountains provide unparalleled surroundings. Students govern themselves in a community based on trust and honor. The faculty of teacher-scholars pursues a student-oriented approach to scholarship and nurtures lifelong relationships with the pupils. The curriculum blends traditional liberal arts and sciences with pre-professional programs in business, journalism and law. W&L prepares graduates for a life of learning, achievement, leadership, service and engaged citizenship in a global society.