The Assistant Vice Chancellor (AVC) is responsible for the management and execution of fundraising plans for 7 colleges, schools, and programs. The Development Coordinator position will provide high-level communication, project management, administrative and organizational support to the AVC of University Development within DAR. This position will serve as the primary point of contact for the Assistant Vice Chancellor.
The Department of Development and Alumni Relations (DAR) assists Vanderbilt University in securing the resources, both human and financial, that are required to achieve its mission and goals. The Department is responsible for the identification, cultivation, solicitation, and stewardship of individuals and organizations whose charitable objectives are consistent with those of Vanderbilt University's teaching and research programs.
Profile of an Ideal Candidate
Manage and monitor complex and shifting calendars, including scheduling and coordinating meetings, conferences and interviews while applying good judgement in determining priorities.
Prepare reports for recurring meetings with development officers -including metrics and business plan reports.
In coordination with the Stewardship Office, design and implement a broad-based strategy of donor recognition, communication, and stewardship reporting.
Plan and execute cultivation and stewardship events locally and around the country.
Help develop and execute strategic communications across the graduate and professional schools' advancement teams, improving transparency and ensuring instructions are followed.
Identify new opportunities for connecting alumni, parents and friends.
Coordinate, research, and prepare briefings for events and appointments with donors.
Responsible for coordinating travel arrangements, including all logistics.
Build a travel packet to include itinerary, meeting materials, maps, and other pertinent information.
Conduct research assignments and summarize information regarding prospects, including Advance (donor database) profiles.
Schedule meetings and handle all logistics, including communications with staff, planning and distribution of agenda and room set up.
Obtain agendas and necessary materials for each meeting on the AVC's calendar.
Process travel authorizations and professional development requests.
Manage and compile data for special projects and/or reports as needed.
Utilize DAR Advance database for updates, contact reports, and reporting.
Entering contact reports on behalf of the AVC.
Process purchase order requests and procurement services, supplies, and equipment for all of the graduate and professional schools' advancement offices, according to University Purchasing policies and guidelines.
Conduct research assignments and summarize information regarding prospects, including Advance profiles.
Process and maintain a considerable amount of confidential and sensitive information in support of administrative activities.
Assist with gift documentation and acknowledgement of pledges and outright gifts for the Assistant Vice Chancellor.
Manage and track the signing of gift agreements by Vanderbilt leadership.
Ensures quality, consistency, and effectiveness of all communications.
Assist with handling inquiries and requests (via phone or mail) from alumni, parents, trustees, deans, university leadership and friends of the university.
Participate in training activities to reach a broader understanding of DAR within Vanderbilt University.
Coordinate the mid-year and end-of-fiscal year performance evaluation process for the Assistance Vice Chancellors.
Plan and schedule work priorities in accordance with project goals, objectives, and deadlines.
Assist other programs as needed.
Profile of an Ideal Candidate
Bachelor's degree, or the equivalent, is necessary
Three years of relevant experience, or the equivalent, is necessary
Superior verbal and written communication skills are necessary
Ability to exercise good judgment in the handling of confidential information
Ability to use current computer technology, such as Windows, Excel, Word, and Vanderbilt's donor management system
Experience in development research is preferred
Knowledge of software programs applicable to development is desirable
Highly motivated, professional team player with courteous interpersonal skills and an excellent customer service attitude
Capacity to perform in an intellectually rigorous and complex academic environment
The ability to apply sound judgment in all situations is required, as are excellent organizational skills with a meticulous attention to detail
Ability to work independently, take initiative, manage multiple projects simultaneously, meet deadlines, and adapt to changing priorities are essential
Values the importance of equity as an organizational operating principle and is committed to equity, diversity, and inclusion
Internal Number: 1902027
About Vanderbilt University
Vanderbilt University is a center for scholarly research, informed and creative teaching, and service to the community and society at large. Vanderbilt will uphold the highest standards and be a leader in the quest for new knowledge through scholarship, the dissemination of knowledge through teaching and outreach, and the creative experimentation of ideas and concepts. In pursuit of these goals, Vanderbilt values most highly intellectual freedom that supports open inquiry, equality, compassion, and excellence in all endeavors.