Reporting to the Allston Burr Resident Dean of Cabot House, the Academic Coordinator supports the activities of the Allston Burr Resident Dean and the academic role of the House by serving as the first initial contact for the wide variety of students, alumni/ae, faculty, and administrators and as a source of information for student administrative concerns.
The Academic Coordinator maintains the Resident Dean's office during its hours of operation by responding to telephone calls, mail, email for the Dean, handling confidential student files, preparing dockets and correspondences before and after Administrative Board and Honor Council meetings, keeping track of academic calendar and deadlines and coordinating communications to students, liaising with other departments, coordinating activities for Commencement, providing day-to-day support for the Dean.
Activities will include, but will not be limited to: interfacing with all Registrar databases; interfacing with the housing information management system; assessing and disseminating student information data; maintaining House e-mail lists and student data spreadsheets; processing all office forms (electronic and hard copy), coordinating tutor-on call schedule, and managing and maintaining the Dean's section on the House website, and the House twitter account. This position oversees the dossier service, advises students about proper recommendation letter protocol and schedules appointments between the Dean and students. In addition to these duties, they assist the Dean with basic preparation of materials and other tasks related to his or her academic duties (e.g., making photocopies, assembling course packs, scheduling).
This position works closely with the Faculty Deans and House Administrator to develop programs that support inclusion and belonging in a residential setting. Additionally, it works closely with pre-professional committee chairs to support students' post-graduate plans. Edits and maintains the House website.
The Houses serve as the foundation for the undergraduate experience at Harvard College. Ninety-seven percent of all undergraduates live in one of the twelve residential Houses. Each House accommodates 350-500 students with its own dining hall, common rooms, and facilities for academic, recreational, and cultural activities.
Led by the Faculty Deans, the central goal of the House is to forge a link between learning and living. The House system cultivates a range of intellectual activities and traditions. In addition to lectures and seminars, each House hosts a collection of weekly language and interest tables that are informal opportunities for students with common interests to meet, exchange ideas, and learn or fine-tune particular skills. Houses are places where learning occurs all the time, whether in the dining hall as students share a meal with instructors and visiting scholars, or in House tutorials or seminars taken for degree credit.
The life of the House extends beyond the intellectual. The Houses provide substantial cultural and social opportunities. Houses are home to their own film, music, art, and drama events that range from small-scale jam sessions to a full opera. In addition, Houses also field a variety of sports teams that compete in an intramural program. A variety of social functions such as Faculty Deans' Open Houses, formal dances, and coffee hours provide students with an opportunity to relax and interact with members of their House community.
All formal offers will be made by FAS Human Resources. All finalist will be required to do a computer skills tests.
Salary Grade: 054
Union: 55 - Hvd Union Cler & Tech Workers
2+ years of office administration experience.
College degree preferred. Attention to detail is absolutely essential. Experience working with a diverse student population preferred. Strong interpersonal skills with demonstrated ability to act with tact, discretion, and good judgment under pressure are necessary to be successful in this environment. Experience with digital information management (topics such as organization, privacy, and security and applications such as PowerPoint, Google Docs, and databases) preferred. Strong computer skills (Excel and Word) required. Experience with editing and grammatical proofreading skills are required. Ability to be flexible to changing demands and ability to set priorities and follow through with communication to supervisors and constituents are also necessary. Applicants must demonstrate an ability to work collaboratively with a variety of constituents, manage change, and establish priorities and meet deadlines. Applicants should have an interest in academic life and a positive attitude towards solving problems and being a resource for Harvard students and staff.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 50718BR
About Harvard University Faculty of Arts and Sciences
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.