As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for four consecutive years.The Department of Family Medicine has an outstanding opportunity for a 0.50 FTE part-time Communications Manager. The Department of Family Medicine has been ranked by US News and World Report as the #1 Department of Family Medicine in the country for the last 27 years and is consistently rated by the AAFP as a "Top 10 Department" in placing graduate medical students into the family medicine specialty. The Department has approximately 100 regular faculty, 140 paid clinical faculty, 1,200 WWAMI courtesy clinical faculty, 30 adjunct/affiliate, and 30 emeritus faculty members, and supports 26 residents based at UWNC-Northgate, UWMC and HMC, 4 fellows, and over 75 staff. The Department of Family Medicine has an annual operating budget in excess of $40M including patient care revenue, sponsored research funding, endowments and gifts, state funds, self-sustaining programs, and affiliated hospital funding associated with the clinical, research, and academic programs of the department. Position Purpose:This position is responsible for day-to-day management and production of communications activities for the Department of Family Medicine, a growing and dynamic department within the UW School of Medicine. We are looking for someone who has the skills and passion to communicate the impact of our research, educational and clinical work that is improving primary health care locally, nationally and around the world. Overall duties include increasing external awareness of the Department and strengthening internal communications within the department. This position will work to ensure consistent, coordinated communication of University, UW Medicine and department messaging and will manage the rollout of the new UW Medicine branding within the department. This position will also coordinate departmental and department-sponsored events. The Department is preparing to celebrate its 50th anniversary in FY21, and this position will take a leadership role in putting overseeing planning and putting together various communication products to support philanthropic and event planning goals. This part-time position reports to the Director of Finance and Administration and to a department Strategic Communications Steering Committee.The Communications Manager will be expected to juggle multiple responsibilities, have a high attention to detail, work effectively as part of a team, and be able to prioritize work. He/she will need to build relationships across multiple units and projects, serve as a source of expert advice, hire and manage the work of outside consultants and vendors, and supervise a student worker. The work of this position will represent the department and as such must be accurate, timely and error-free.This position is responsible for helping implement a comprehensive communication strategy for a growing and highly visible department in the School of Medicine with local, national and international partnerships. Through communications vehicles such as the department's website, social media, newsletters, fact sheets and flyers, the Communications Manager will represent both the department and the UW to other institutions and to the broader public. His/her success will significantly affect the reputation of the department, School of Medicine and UW.Responsibilities:Internal communications: (35%)Manage production of department monthly newsletters.Manage department communication distribution lists.Manage the setup and sending of department communications (via MailChimp).Manage digital signage for Chair's office and intranet.Organize department meetings and events including an annual research retreat, department picnic, staff appreciation lunch and department-wide staff meetings.Manage department orientations for new faculty and staff.Provide counsel and advice to faculty and staff on appropriate marketing and communications strategies.Develop and customize communication templates.Manage communication-related entries in the department wiki.Travel to events or destinations to capture content.Develop new communication channels for strengthening internal communications.Advocate for best practices.Website and social media communications: (35%)Procure and manage website content to ensure a dynamic, accurate, and timely site for the Department of Psychiatry and Behavioral Sciences. Produce, write, and edit stories that inform and engage our various audiences.Assist with the revamp of the main department website and affiliate sites.Manage the migration of content from old sites to new sites.Recommend website improvements using Google Analytics.Manage, monitor and grow our social media presence to raise awareness of department activities, acknowledge our partners and drive traffic to the department website. Develop, write, and produce social media content that positively reflects on the department and our partners. Grow our social media presence as appropriate.Stay current with the latest social media best practices and technologies.Manage the department events calendar and work with divisions and programs to promote events.External Communications: (20%)Create marketing and communications collateral such as brochures, flyers, postcards and swag.Manage communications for our Grand Rounds speaker presentations.Create visual content, which may include producing, shooting, and editing short, informal videos and/or illustrating concepts through graphic design and infographics.Manage production of department monthly newsletters including writing, editing and design.Provide program-specific administrative and logistics support.Coordinate various external-facing events (such as the department's 50th Anniversary celebrations) including production of event materials and communications or other print collateral, tracking RSVPs and staffing events.Other:(10%)Help with office duties such as managing printing requests and purchasing equipment.Schedule and take faculty and staff headshots.Perform other duties as assigned to support the mission and strategic plans of the department.Minimum Requirements:Bachelor's Degree in Communications, Journalism, or Marketing.Three years experiences in marketing, communications, journalism or a related field.Superior writing and editing skills for a broad spectrum of communication channels. Excellent proofreading and editing abilities. Attention to detail is a must.Demonstrated ability to take initiative, set and change priorities, solve problems, handle multiple projects, and exercise good judgment.Excellent communication and interpersonal skills to establish and maintain cooperative working relationships.Ability to learn and suggest new communications and marketing tools and an ability to stay up-to-date on their continued evolution.Proficiency with PC platform; working knowledge of Microsoft Office.Proficient with Adobe Creative Cloud (Photoshop, In-Design and Premiere Pro) or ability to learn.Desire to support the department's mission of improving the health of the public.Desired Requirements:Experience working in higher education, preferably familiarity with the University of Washington.Experience in mental health or a health-related communications.Experience working in a complex organization.Experience with basic graphic design work for print, web and email.Experience shooting and editing videos.Interest and/or experience in photography.Familiarity with Google Analytics, SEO, html and social media.Application Process:The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
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