Assistant to the Associate Provost and Dean for Professional Education
Job Code 199301
Full-time/ 40 hours/ 12 month
Clark University seeks to fill the position of Assistant to the Associate Provost and Dean for Professional Education. The successful candidate will provide primary support to the Associate Provost (who also serves as the Dean of the School of Professional Studies). These duties will include, but are not limited to, budgeting, scheduling, event planning and execution, time-management, internal and external communications, website maintenance, travel planning, and general project management. The Assistant acts as the initial point of contract for external visitors, faculty, students and the general public when they are accessing the Associate Provost’s office.
Duties and Responsibilities include:
Manage and schedule the Associate Provost’s meetings; communicate information to internal and external audiences
Manage and maintain various groups and governance bodies under the umbrella of the Associate Provost, including faculty groups, community groups and grant agency partners.
Oversee the preparation and gathering of materials for presentations, reports and special events involving the office.
Maintain a consistent and professional communication flow between and among various constituencies of the office, including faculty, students, trustees, community partners and other university officials.
Plan and execute events central to the operations of the office such as faculty professional development events, industry round tables and other public facing events as required.
Maintain the office’s supplies, equipment, etc.
Coordinate with other staff and academic support personnel how best to trouble shoot student and faculty issues as they arise.
Serve as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities
Provides editorial support office and report correspondence.
Proofread and edit material for grammatical and factual accuracy. Tracks copy through various editing and production stages.
Maintains office files, databases and organizes physical and electronic materials important for office and university operations.
Greet visitors. Answer and screen telephone calls. Assess nature of business. Responds to requests for information and aids; screen and respond to mail and email.
Format, proofread, and edit correspondence, reports, manuscripts, grants, and other material; Assemble attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures
Compose substantive correspondence and written material
Coordinate travel arrangements
Schedules and coordinates meetings and appointments
Perform additional functions incidental to office activities
Bachelor’s degree or equivalent, preferred.
3-5 years’ administrative experience in similar or related work
Excellent oral and written communication skills
High level of initiative, exceptional organizational skills, and the ability to adapt to a dynamic and fast paced environment
Working knowledge of business, accounting or commercial procedures with detailed knowledge in these areas
Excellent computer skills, including Microsoft Office and facility with Clark’s accounting and student registration systems
Strong basic mathematical skills to manage office budgets
Must be able to work independently to meet multiple time-sensitive deadlines
Prior experience working with and contributing to a diverse workplace with the ability to interact effectively with a broad range of constituents on campus
Occasional work during evening and weekend hours
This is a full-time, 40 hours per week, 12 month position with excellent benefits, which include employee and family tuition benefits, 4 weeks’ vacation, generous retirement plan, free use of campus fitness center and many more.
Review of applications will begin immediately. Salary will be commensurate with skills and experience. Please email résumé and cover letter to firstname.lastname@example.org. Applicants must reference Job code 199301 in the subject line to be considered for this position.
Clark University embraces equal opportunity and affirmative action as core values: we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. This commitment applies to every aspect of education, services, and employment policies and practices at Clark. Our commitment to diversity informs our efforts in recruitment, hiring and retention. All positions at Clark share in the responsibility for building a community that values diversity and the uniqueness of others by exhibiting integrity and respect in interacting with all members of the Clark community to create an atmosphere of fairness and belonging. We strongly encourage members from historically underrepresented communities, inclusive of all women, to apply.
Internal Number: 199301
About Clark University
Founded in 1887, Clark University is a liberal arts-based research university committed to
scholarship and inquiry that addresses social and human imperatives on a global basis. It is the place where Robert Goddard invented the modern rocket, where Sigmund Freud delivered his only lectures in the United States, and where current students stake their claim to the Clark motto, “Challenge Convention, Change Our World,” which is the rallying cry that inspires our community every day.
Located in Worcester, Massachusetts, Clark University educates its undergraduate and graduate students to be imaginative and contributing citizens of the world, and to advance the frontiers of knowledge and understanding through rigorous scholarship and creative effort. The University’s engages students in such areas as biology, chemistry, economics, geography, psychology, urban education, management, environmental science and policy, Holocaust and genocide studies, and international development and social change.
Clark University’s pioneering model of higher education, LEEP (Liberation Education and Effective Practice) compels undergraduate students to thrive in authentic world and workplace settings, and prepares them for lives and careers of consequence.