Associate Director for Biosciences Student Life and Wellness
Job Number: 85104
The Office of Graduate Education (OGE) in the Stanford University School of Medicine provides centralized programs, services, and advocacy that empower all Biosciences PhD and masters students and the faculty and staff who support them in order to enhance the training experience. We promote the development of community and personal resilience through a lens of diversity, inclusion and equity. The Associate Director of Biosciences Student Life and Wellness (Student Services Officer 3) will provide strategic direction for Biosciences student wellness, which includes a comprehensive suite of programs and services that meet the needs of diverse PhD and Masters students in the biosciences, and engage with partners within the School, across Stanford and externally to develop, identify, and disseminate best practices for fostering wellness in graduate education. The Associate Director will also provide oversight for the administration of the core biosciences academic curricular initiatives, high visibility and high impact events such as the PhD White Coat Ceremony, Orientation, Commencement and Graduation Reception. They will also independently direct several comprehensive student professional and academic development programs. Further, the Associate Director supervises the Biosciences Programs Officer (exempt) and Administrative Associate for Programs and Courses (non-exempt). *This position is not scheduled to move to Stanford Redwood City Duties include:
Drive the strategic direction for comprehensive Biosciences student wellness programing which aligns with the priorities of the Senior Associate Dean of Graduate Education & Postdoctoral Affairs.
Manage Biosciences Wellness Matters, which includes a comprehensive suite of programs and services such as monthly wellness-related workshops, a peer counseling program, a suicide prevention program, and personal and development-related academic courses. Evaluate opportunities for the expansion of support and resources for the wellbeing of graduate students. Provide regular briefings to the Senior Associate Dean and faculty leaders across the School of Medicine,
Oversee the development, administration, and evaluation of an annual survey focused on student wellness and student life. Engage faculty in addressing and concerns or challenges revealed in the surveys.
Provide consulting advice to internal and external organizations; act as subject matter expert for student wellness.
Oversee the administration of the core biosciences academic curricular initiatives including the Foundations in Experimental Biology Course for first year PhD students and the Biosciences Mini-Courses. Supervise the Administrative Associate, Programs and Courses (AA2) who serves as the primary administrative lead to the faculty course directors and instructors. Manage course instruction support for faculty and compensation for course-related student employees.
Oversee several high visibility and high impact Biosciences events including PhD White Coat Ceremony, Orientation, Commencement and Graduation Reception. Supervise the Programs Officer (SSO2) who serves as the primary lead for planning and implementing these programs.
Independently direct several comprehensive student professional and academic development programs.
Supervise two full time staff members: Biosciences Programs Officer (SSO2 exempt) and Administrative Associate for Programs and Courses (AA2 non-exempt).
Coordinate OGE communication to students, faculty, and administrators through e-mail, listservs, social media, and the Biosciences website.
Collaborate with Associate Dean and other OGE staff in the development and implementation of policies and procedures surrounding Biosciences curriculum, graduate admissions, OGE operations, student grievances, and other student life issues.
Work closely with the Associate Dean to resolve student grievances, including pursuing investigations and recommending action to the Senior Associate Dean
Develop and monitor budgets for all Office of Graduate Education student life, wellness, and professional development programs.
Work with offices across Stanford University to create and cultivate a comprehensive and ongoing supportive academic research environment for students.
Represent the Office of Graduate Education at School of Medicine and University-wide working groups, town halls, and other functions as needed.
Direct the work and projects of independent website contractor(s) and student interns.
Provide direct advice to students on a range of issues including, but not limited to, academic progress, academic program policies, career plans, accessibility, community standards, etc., in order to assist them in making appropriate choices and decisions.
Serve as the primary liaison and advisor to student organizations (~15) in the Biosciences and manage important communications between student organizations and the Senior Assoc. Dean/Associate Dean.
Work with offices across Stanford University to create and cultivate a comprehensive and ongoing supportive academic research environment for students from diverse backgrounds.
Engage in critical analysis of student and program concerns to resolve substantial issues which may span multiple areas, using advanced technical and professional knowledge.
Resolve multi-dimensional matters in response to students in crisis, at risk, or who have other program issues, counsel students on sensitive and confidential issues
Collaborate with others to help resolve program issues and concerns, interpret and implement university policies, and mediate complex and sensitive issues.
* - Other duties may also be assigned DESIRED QUALIFICATIONS:
Advanced degree in higher education, student affairs, or a relevant field
Expertise in graduate student challenges and wellness issues, including needs assessments, and program development
Previous experience in student services, program management, or related field
Experience mentoring and/or advising students in a university environment
Ability to balance the management of long-term, complex projects with day-to-day program activities and communications
Ability to produce effective digital communications
Ability to oversee and direct staff
Discretion in handling sensitive and/or confidential student and university information
Advanced facility with standard office software (or ability to learn); including communications and research software (e.g, Word, Excel, Tableau, Qualtrics, MailChimp, Caspio, SlideRoom, or similar platforms)
EDUCATION & EXPERIENCE (REQUIRED): Bachelor's degree and five years of relevant experience, or combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
Advanced communication skills to clearly and effectively communicate information to internal and external audiences, client groups, and all levels of management.
Strong analytical and problem solving skills to review and analyze complex information.
Advanced computer skills, including experience with Microsoft Office Suite.
Advanced customer service skills.
Relevant computer systems/technology experience.
Understanding of financial transactions.
Ability to ensure and apply compliance with legal, financial, and university policies and external regulations
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law. Additional Information
Location: School of Medicine, Stanford, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 12000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford is an equal empl...oyment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University’s research, teaching and clinical missions.