UCSD Layoff from Career Appointment: Apply by 10/24/19 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 11/14/19. Eligible Special Selection clients should contact their Disability Counselor for assistance.
UC San Diego career employees who have passed their trial period will have priority consideration for this position. Recruiters will begin to refer qualified internal applicants after the first 7 days of the job posting. Qualified external applicants may be referred to the hiring department, if a qualified pool of internal candidates is not identified and upon the request of the hiring manager.
The Assistant Director of Programs and Event Services (AD) oversees a comprehensive event services program designed to enhance the student experience at UC San Diego and provide student organizations and the campus community with full-service meeting rooms and event venues to support learning and community building outside the classroom environment.
Under general direction from the Executive Director of University Centers, the incumbent has responsibility for the coordination, planning, implementation, organization, management, administration, fiscal oversight and programmatic operations of the program team. The program supports multiple venues within the student union, as well as other campus venues managed by the student union. The AD is responsible for the sound fiscal management of an annual operating budget of $1.6M in expenses and $500,000 in revenues secured primarily through fee-for service and room rentals.
A seasoned event management professional, the AD provides innovative leadership and direction for a team of professional event managers, producers, and skilled audio/visual technicians, providing subject matter expertise in the planning, management, and assessment of a comprehensive event services and placemaking program. The AD leads their team to provide outstanding customer service, collaborate with both internal and external partners, and achieve or surpass goals. The AD is an independent thinker who functions with a high degree of autonomy and responsibility.
Responsibilities include strategic planning; revenue generation; risk management; financial management; and development of policies and procedures in alignment with student-fee funding. Expected to generate and increase annual revenues through meeting and conference services and ticket sales, and to develop innovative strategies to increase existing or add new revenue streams. The AD is an innovative, analytical, mission driven decision maker who demonstrates a can-do, solutions-oriented style.
As an active member of the senior management team, the AD advises the director and team on campus-wide initiatives related to event venues and activation of shared public spaces. They work closely with the Executive Director to develop and implement a variety of complex programs and initiatives that advance the student union, Student Life, Student Affairs, and the UC San Diego campus with the vision to be a destination campus, and a student centered, research oriented, public university. The AD serves as the 'administrator in charge' in the absence of the Executive Director and the Associate Director.
Advanced knowledge of concepts, principles and best practices of event planning and public relations, including design, organization and production of complex events.
Demonstrated knowledge and skills to apply event management principles, practices and techniques in support of effective event management, particularly high visibility, high impact, high risk events.
Expert knowledge and skills overseeing a comprehensive event services program for multiple venues or facilities. Includes working knowledge, skills and abilities for all aspects of an events program including policy development, setting rental rates and fees, scheduling, planning, risk management, contracts, insurance, logistics, crowd management, and guest services related to events and activities of all sizes.
Advanced long-range planning, project management and organizational skills. Skill to develop strategic plans, long and short range plans and the ability to direct the work of other professionals in meeting those plans.
Ability to create complex reports; ability to analyze and synthesize information from a variety of sources. Ability to develop and present reports to senior leadership, students, and other constituents. Proven experience in providing guidance and advice in all aspects of program planning, implementation and evaluation.
Experience supervising event services professionals in the delivery of
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.