The Communication and Events Manager in the Irving Institute for Clinical and Translational Research fulfills a key role in the Administrative Core and is responsible for managing communication strategy, multimedia content creation, events oversight and planning, and other grant-related administrative functions. This position will work independently and pro-actively to advertise available programs and services and promote research updates to the Columbia University community and to various external stakeholders.
The Communication and Events Manager will provide administrative support to the Associate Director for Strategy and Communication in the operation of a broad-based, highly complex biomedical research infrastructure grant involving multiple programs and individuals. The manager will have a key role in achieving the Irving Institute's strategic communication goals and in overseeing organization-wide events management. The Irving Institute is home to Columbia University's Clinical and Translational Science Award (CTSA), which was launched by the National Institutes of Health (NIH) in 2006 and includes over 60 academic medical institutions across the United States.
This articulate and well-organized individual must have demonstrated ability to exercise good judgment, manage competing priorities, and work productively when under tight deadlines and with minimal supervision. The position requires excellent writing, proofreading, and design skills.
A cover letter, at least one writing sample, and at least one graphic design sample are required.
Develop, refine, measure, and achieve the goals of the Irving Institute's strategic communication plan.
Maintain production schedules and calendars for marketing and communication projects, and other activities outlined in the strategic communication plan.
Develop, oversee, and continuously improve administrative processes for marketing and communication functions including the advertising request and website update processes.
Build strong partnerships and working relationships with the CTSA Program network of communicators, the CTSA Center for Leading Innovation & Collaboration, and the CUIMC and CU Offices of Communication.
Design engaging marketing campaigns to promote programs, services, and events.
Create and edit timely and appropriate multimedia content for newsletters, press releases, presentations, informational brochures, announcements, digital signage, websites and social media.
Promote research updates resulting from Irving Institute support to various internal and external audiences.
Serve as webmaster by defining overall website strategy, and managing and updating website content. Work closely with content contributors to plan, create and edit content, and maintain consistency.
Help oversee an organization-wide events management process by consulting and providing direction on best practices and logistics, creating detailed event timelines, ensuring events are adhering to internal processes and procedures, and staffing events as needed.
Independently plan and execute institute-related events including annual Internal and External advisory meetings, annual J. Thomas Bigger and Leahey lectures, and other ad hoc events as they are developed.
Be integral part of Administrative Core team responsible for scheduling and planning routine Irving Institute meetings.
Assist in grant renewal and annual progress report preparation.
Other related duties as assigned.
Bachelor's degree or equivalent in training, and /or experience plus a minimum of three years related experience.
The candidate must have experience in communication, marketing, management, or other related field, ability to work within tight deadlines, and manage multiple tasks efficiently and effectively. Also must be a dependable, flexible, detail-oriented, team player with a strong, service-minded work ethic; ability to interact with all levels of faculty, management, and staff; and possess excellent organizational, interpersonal, written, and oral skills.
Candidate must have strong proficiency in: Microsoft Office Suite, particularly in Word, Excel, Access and PowerPoint; Adobe Creative Suite including InDesign, Illustrator, and Photoshop.
Experience with various social media platforms including Facebook, Twitter, LinkedIn, Instagram is strongly preferred. Experience with content management systems (Drupal) and knowledge of HTML is strongly preferred.
Experience working in higher education, healthcare, or other complex public institutions or environments highly desirable.
Prior experience in science writing is highly desirable.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 504029
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.