Are you a goal oriented, initiative taking, and project managing strategist with exceptional communication and leadership skills? Do you have a strong project management and leadership background and knowledge of public sector processes? If you thrive on working in community based organizations where you are involved in all aspects of managing projects from the beginning to the end, the Greater Vallejo Recreation District (GVRD) may be a fantastic fit for you!
GVRD is seeking a Project Manager who is a collaborative partner with their team, the Executive team, and department heads to achieve department and District-wide Capital Improvement and other project goals.
Reporting to the General Manager, the Project Manager leads a team of staff and will handle all project management activities and functions. GVRD has an operating budget of $7.9 million and a Measure K funding of $2.2 million. The Project Manager is a member of GVRD’s Executive team; advises the General Manager, Board of Directors, and department heads on all project management matters, and addresses the project management needs and goals of GVRD.
Ideal Candidate: This position requires the equivalent to a Bachelor’s degree with major course work in civil engineering, landscape architecture, construction management, or other relevant degree. Project Management Professional (PMP) Certification is desirable. We’re looking for someone with three or more years of increasingly responsible technical and professional work experience with complex municipal design and construction projects, including two years of performing increasingly responsible project management functions and including two years in a supervisory capacity.
Special Instructions: This position is open until filled. However, application materials received by November 20, 2019 will receive first consideration. Application materials should include a current resume, cover letter, current budget and staff supervisory responsibility, and any other information candidates feel may be helpful. Please submit application materials electronically to GVRD Human Resources at email@example.com
Under limited supervision, Project Manager plans, coordinates, administers and manages multiple projects as assigned, including, but not limited to Capital Improvement Projects (CIP), and highly responsible for the District’s owned and leased facilities, such as the swimming pool, skate park, parks and open space, athletic fields, and community centers; leads and oversees assigned projects; provides information and assistance to District and the public; and performs other duties as assigned. This position reports to the General Manager, works closely with Executive Team members, department heads, and is responsible for ensuring that production goals are identified, scheduled and attained in accordance with applicable laws, regulations, policies, and procedures. Responsibilities also include periodically evaluating overall division progress and recommending budgetary, program, organization, and personnel changes. The work includes considerable coordination and communication with District leadership, outside agencies, contractors, the general public, and assigned personnel.
Supervision Received and Exercised
Receives general direction from the General Manager.
Exercises direct supervision over Facilities staff, assigned projects, contracts, and collaborates with other supervisors of operational staff to complete projects as needed.
ESSENTIAL FUNCTIONs- Essential and other important responsibilities and duties may include, but are not limited to, the following:
Develops projects scope of work, coordinates and monitors project development teams, project schedules and budgets.
Serves as liaison between District personnel, contractors, consultants and the public for assigned projects.
Prepares, disseminates, and oversees project budgets, requests for proposals, agreements, contracts, invitation for bids, and purchase orders.
Manages various consultant agreements through the planning, design, construction, testing, operations and maintenance phases of a project.
Evaluates project bids and proposals, and makes recommendations for award of contracts and execution of agreements.
Insures that project plans and specifications are reviewed and approved for construction.
Monitors project progress, attends project meetings, and prepares and submits status reports.
Oversees project construction, ensures that the projects are constructed in accordance with the project's approved plans and specifications, and closes out project documentation and archives appropriate records.
Prepares, negotiates and maintains control of all potential project construction change orders, tracks all project costs and reviews and approves progress payments.
Develops and updates project schedules.
Performs a broad range of complex tasks and must work cooperatively with others.
Attend Board meetings, as directed, prepare and present verbal and written reports.
Interfaces with other District departments, outside agencies and consulting firms as necessary to complete assignments.
Under specific circumstances, may supervise or coordinate other Staff in the performance of various tasks.
Analyzes District facilities and recommend capital improvement and maintenance projects. Reviews and analyzes requests for capital improvements.
Prepares project descriptions, schedules, cost estimates and project spending plans for the Capital Improvement Program.
Seek and apply for project funding sources through grant money, commissions, and other creative means.
Employee shall perform additional related acts or duties as assigned.
Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of parks and recreation.
Perform related duties and responsibilities as required or as may be assigned.
Considerable knowledge of the current principles, practices and techniques of contract administration, project management, budget, cost accounting, and scheduling; related laws, ordinances, policies and procedures.
General knowledge of contract administration, public administration, finance, purchasing, budgeting, and accounting.
Goal-oriented and action-focused, pragmatic and self-disciplined, proficient in large project planning, organization, communication, team motivation and delegation skills.
Strong interpersonal skills and ability to deal effectively in a team environment.
Group facilitation, mediation, negotiation, and conflict resolution skills.
Skill in organizing resources and establishing priorities.
Skill in the use of personal computers and software, e.g., MS Word, Excel, Microsoft
Advanced verbal and written communication skills.
Current materials, methods, tools, equipment used in journey level building trades, such as carpentry, electrical, painting, plumbing and HVAC.
Building, grounds, and facilities repair, renovation and construction techniques.
Managerial theories and principles, employee motivation, team building, and project management.
Public sector policy development and implementation and budgeting principles and practices.
Management skills to analyze programs, policies and operational needs.
Techniques for effectively representing the District in contacts with customers, other agencies, and the community as a whole.
Principles and practices applying to contract development and administration.
Responds to emergency alarms and emergencies during and after regular scheduled working day(s), holidays and weekends.
Take responsibility and exercise good judgment in recognizing authority.
Work without close supervision or direction in the accomplishment of assigned duties.
Respond courteously, efficiently, and effectively to questions and inquiries from elected officials, members of the commissions, boards, staff at District and other agencies, and the public.
Follow oral and written directions. To learn job specific computer software such as Project, AutoCAD, etc.
Establish and maintain cooperative working relationships.
Make public presentations.
Draft contracts and requests for proposal.
Forecast, develop budgets and timelines.
Review and track complex invoices and progress payment applications in a timely manner.
Prepare written documents with clearly organized thoughts using proper sentence structure, punctuation and grammar.
Read and interpret engineering and architectural plans and specifications.
Develop, plan, and implement short and long-range goals.
Analyze complex problems, interpret project needs, and develop creative solutions.
Develop and administer division goals, objectives and procedures consistent with the District’s mission and strategic plans.
About Greater Vallejo Recreation District
The Greater Vallejo Recreation District is a Special Service District that has been serving area residents for over sixty years. As a Special Service District, GVRD operates as a separate government agency from the City of Vallejo. GVRD manages 407 acres of public park space including 20 neighborhood parks, 10 community parks, 6 special purpose parks, and Olympic-size swimming pool and 4 community centers. GVRD maintains over 1,000 acres of public land.
GVRD is governed by a five-member Board of Directors. With 30 plus full time and approximately 155 part-time and seasonal employees, GVRD operates on a 2018-2019 fiscal year budget of $7.9 million for general fund operations and Measure K funding amounting to $2.2 million. The Measure K funding is being utilized to purchase necessary equipment, improve parks, facilities.