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General purpose: Â The Director, Administrative Services works to ensure that Open Studies has strong business practices that support innovation and growth.
Position summary:Â MICA seeks a strategic, self-motivated and detail-oriented Director of Administrative Service to help advance the work of MICAâs Open Studies academic unit. The Director is part of the Open Studies leadership team and works to create, implement, and manage systems and strategies focused on improving adaptability and efficiency in the OS office.Â Specifically the Director works to balance operational budget requirements in relationship to funding requirements to achieve long-term business goals, while responding to fluctuations in the budget cycle. The Director also creates plans to ensure the agility and effectiveness of OS hiring practices for contract faculty and staff, while managing processes associated with compliance, contracting, onboarding, and record keeping.Â The Director works in close collaboration with other Academic Affairs administrative service leads and with MICAâs finance and human resources teams.Â As a member of the Labor Management Collaboration Committee (LMCC), the Director works with a team comprised of MICA staff and administrators along with representatives of the Service Employees International Union (SEIU, the adjunct faculty union) in an ongoing dialogue to foster effective communication, and the identification of potential solutions to issues that arise outside of the contract negotiation process.
Position responsibilities: Â Open Studies serves a diverse student body of traditional and non-traditional college students, art and design professionals, lifelong learners, teens, and children. The unit administers four unique professional graduate programs in the Business of Art and Design, Information and Data Visualization, User Experience Design, and Design Leadership along with studio-based art and design classes for adults, teens, and children, short-term travel programs, and pipeline and cultural orientation programs in support of the collegeâs diversity and internationalization goals.Â As MICAâs educational venture space the unit is engaged in innovating academic programming (including digital education, new curricular areas and program structures, and programs for non-traditional students) and revenue growth.Â The Director, Administrative Services will:Â Â
Provide strategic leadership for the creation, implementation, and management of project and resource management strategies with the goal of achieving greater office efficiency and effectiveness.Â Activities include:
Establishing, tracking, and managing immediate and long-term budgetary goals.
Creating systems and practices aimed at improving the effective management of OS contract employee hiring.
Creating and managing immediate and long-term project planning goals via structured systems, and shared project calendars for tracking all OS activities.
Fashioning systems and management tactics designed to increase the effective cataloging, consumption, deployment, and replacement of OS office assets and resources.
Building and managing budget, hiring, and resource utilization reports designed to measure office success and efficiency, against established metrics and constraints.
Communicating and translating functional processes and business requirements/vision/strategy to OS team.
Manage OS office assets
Tracking inventories and ordering supplies
Overseeing and managing office technology with MICAâs technology office
Overseeing and managing office housekeeping and repairs with MICAâs operations team
Attend all Open Studies team meetings.
Attend all LMCC meetings.
Manage relevant engagement with an online program management company (Elsmere Education Incorporated) and other relevant third party partners.
Monitor and manage billing, AP, and collection activities.
Ensure proper accounting procedures and controls are in place and followed.
Ensure procedures are followed to achieve an accurate and timely budget closing at established intervals.
Ensure all required records are maintained and submitted, as appropriate, in an accurate and timely manner and in compliance with applicable policies and regulations.
Overseeing expenses for academic travel programs.
Managing OS office credit cards.
Developing and leading OS projects related to the HRIS system while seeking ways to improve efficiency.
Maintaining and archiving faculty folders and related records.
Maintaining and archiving contract employee folders and related records.
Bachelorâs degree required
Demonstrated professional experience with administrative services as described above
Knowledge of and competence in current trends in higher education administrative services
Ability to analyze and evaluate data
Experience developing strategic plans
Ability to think entrepreneurially and approach challenges pro-actively
Excellent organizational and planning skills with the ability to manage multiple projects
Demonstrated ability to forge relationships and engage in collaboration
Detail orientation and ability to keep and manage annual calendars and deadlines
Excellent written and verbal communication
Strong business & financial acumen
Strong customer focus with the ability to communicate with all levels of the organization in a timely and professional manner
Applicable HRIS and SIS administration and system experience (MICA uses Workday and PeopleSoft)
Proven experience with reporting and analytics
Masterâs degree desirable in related field
Background in or knowledge of higher education and/or art and design education
Reporting to this position: No direct reports
Physical demands and work environment: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands: While performing the duties of job, the employee is occasionally required to stand, walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; balance; stoop; talk or hear. The employee must occasionally lift up to (75) pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. (may be adjusted depending on position)
Work environment: While performing the duties of the job, the employee is exposed to weather conditions prevalent at the time. The noise level in the work environment is usually (minimal, moderate, or high).
Required training: Handbook orientation, Anti-Harassment, Hazard Communication, Emergency Plans & Fire Prevention, Personal Protection Equipment. (additional training may be added, SEE: EHS Manager training schedule).
Maryland Institute College of Art is committed to its policy of providing equal opportunity regardless of race, color, creed, national origin, religion, gender, sexual orientation, marital status, age, disability, or veteran status (disabled, Vietnam-era, or otherwise). Furthermore, the College does not tolerate any form of sex discrimination, including sexual harassment or sexual violence. This policy applies to all programs, facilities, and activities provided by Maryland Institute College of Art, including but not limited to admission, educational programs, and employment.
Applicants must apply online for each job in which they are interested. You will not be considered for any job for which you have not specifically applied. We do not accept applications via email, U.S. mail, or fax. Successful candidates for any staff or faculty positions will be subject to a pre-employment background check.
MICA provides reasonable accommodations to applicants with disabilities on a case-by-case basis. If you need a reasonable accommodation for any part of the application and hiring process, please contact Human Resources at 410-225-2363.
Internal Number: R520
About Maryland Institute College of Art
Founded in 1826, MICA is among the top visual arts colleges in the nation. The college enrolls 1,863 undergraduate and 306 graduate students from 48 states and 54 foreign countries, offering programs of study leading to the bachelor of fine arts (B.F.A.), master of arts (M.A.), master of fine arts (M.F.A.) degrees, and master of professional studies degrees (M.P.S), as well as post-baccalaureate certificate programs and a full slate of credit and noncredit courses for adults, college-bound students, and children. MICA is recognized as an important cultural resource for the Baltimore/Washington region, sponsoring many public and community-outreach programs-including more than 100 exhibitions by students, faculty, and nationally and internationally known artists annually-as well as artists' residencies, film series, lectures, readings, and performances.