Utica College, a small comprehensive college in Upstate New York, is seeking applications for a Campus Employment Coordinator to be responsible for oversight of the operational activities of students’ campus-based employment, including undergraduate and graduate Federal Work Study positions, institutional funding positions, and special employment experiences like the Professional Readiness Employment Program (PREP), Federal Work-Study Community Service Program, graduate assistants, and summer employment. The Campus Employment Coordinator will play a critical role in creating a robust and well-organized campus employment experience and will be the primary point of contact for student employees, supervisors, and colleagues, providing timely and ongoing communication about campus employment policies, procedures, budgets, and reports.
In deciding whether to apply for a position at Utica College, candidates are strongly encouraged to consider the UC mission and culture to help determine their potential success at http://www.utica.edu/instadvance/marketingcomm/about/. Our Mission and Values Statement includes a commitment to fostering diversity in background, perspective, and experience within an environment that is dedicated to the freedom of expression and the open sharing of ideas. At UC, diversity means that we are a community that represents a range of human experience and makes conscious choices to appreciate, respect, and learn from each other. Utica College actively seeks and welcomes applications from candidates with exceptional qualifications, particularly those with demonstrable commitments to a more inclusive society.
Primary responsibilities include:
Campus Employment Oversee operational activities of employing students on campus and administer the Federal Work-Study and institutional funding programs, working closely with The Center for Student Success (financial aid), The Office of Financial Affairs (payroll administration and departmental budget allocation), The Human Resources Department, and Integrated Information Technology Services (Banner programming); Design and deliver a comprehensive communication strategy to increase awareness of the campus employment programs and support supervisors in recruiting eligible student employees; Maintain the application website for campus employment, to closely monitor positions for ongoing availability and proactively communicate with supervisors to close positions already filled; Initiate communication and meet with students eligible for employment, including those awarded Federal Work-Study in their financial aid packages, to provide information about campus-based employment availability, policies, and procedures, and to process student employment paperwork; Initiate communication and meet with supervisors to provide information on campus-based employment policies and procedures, to assess student staffing needs, to provide support with clarifying job descriptions, to address changes in job status, and check student GPAstatus as needed; Work with students, supervisors, and campus staff to troubleshoot and resolve employment-related issues; Coordinate and deliver information sessions at campus-wide student orientations, campus-wide supervisor training programs, and throughout the year for new student employees and supervisors; Create and update clear and comprehensive standard operating procedures for all campus employment functions.
Program/Project Management Contribute to the implementation and growth of all special employment programs, on and off campus, including the Professional Readiness Employment Program (PREP), an elevated student employment and internship program, which serves as a high impact practice for students; Identify opportunities for possible positions and liaise with supervisors to develop those positions that meet specialized criteria; Execute trainings for supervisors and departments participating in special employment programs; Complete assessments, site visits, and initiates supervisor and student evaluations; Provide workshops and training for students to assist them in accurately reflecting their experience on their resumes and other application materials; Monitor and track special employment budgets and provide monthly budget reports.
Data Entry and Reporting Efficiently and accurately enter students’ employment documents and data, create and maintain database files in Banner, Microsoft Excel, etc.; Monitor student and department budgets and earning reports and works with supervisors to proactively address any issues or concerns on student funding; Pull reports from databases on a monthly basis and upon request to forecast, track, and assess the campus employment program; uses reports to make recommendations about the operations and management of the campus employment program.
Additional Duties Support the Center for Career and Professional Development with office functions as needed, including presenting information about services and resources; Participate in office and divisional planning and goal setting meetings; Take an active role in the development of the department’s strategic and operational plans as required by department leadership. Work closely with the Assistant Director of Employer Relations and Campus Employment to develop and implement operational goals that support departmental success; Responsible for working with the Assistant Director of Employer Relations and Campus Employment and other team members to achieve successful results on all established individual and departmental goals and key performance indicators; Complete other duties as assigned.
Bachelor’s degree required and at least two years’ experience in a student employment or similar setting. Prior supervisory experience preferred.
To apply, submit a cover letter, resume, and a diversity statement. All positions at Utica College support the College’s mission and values in part by being active members of an inclusive environment. Please describe in your diversity statement how you would see yourself incorporating this into this role.
In line with the College’s Affirmative Action Policy, there is no requirement or expectation that a candidate disclose their identity or membership in any protected class or group, either in the diversity statement or in other application documents submitted to the search committee. For additional information on what to provide in your diversity statement please reference the diversity statement guide at the following link: https://www.utica.edu/hr/media/Diversity_Statement_Guide.pdf
Active consideration of candidates will begin immediately and continue until the position is filled. References will be checked for candidates invited to campus.
Utica College is an affirmative action, equal opportunity employer. We encourage applications from under-represented groups as well as individuals who have experience with diverse populations.
About Utica College
Founded in 1946, Utica College is a private comprehensive institution distinguished for its integration of liberal and professional study. Our dedicated faculty and staff have built a tradition of excellence in teaching and learning with particular emphasis on providing individual attention to students. The College enrolls approximately 3,700 students – approximately 2,700 undergraduates and 1,000 graduate students. A city of approximately 60,000, Utica is located at the foothills of the Adirondack Mountains in the Mohawk Valley region of upstate New York. The area offers easy access to a broad variety of cultural attractions, including the historic Stanley Performing Arts Center and renowned Munson Williams Proctor Arts Institute, as well as four-season recreation.