The Legal Recruiting Specialist/Manager is responsible for managing the recruitment and selection of law students and entry-level attorneys firm-wide. This position will also work under the supervision of the Senior Legal Recruiting Manager to support firm-wide lateral associate, off partnership-track attorney and non-attorney technical recruiting. The manager is responsible for building strategic relationships with career development offices and student groups at a number of law schools. The position is part of the firm’s Legal Recruiting Department and therefore will also be involved in firm-wide legal recruiting activities and initiatives to support attorneys throughout the firm.
Manage all aspects of the law student recruiting process.
Build and maintain relationships with law schools, student groups, and diversity organizations; plan and execute outreach events for law students throughout the year.
Manage OCI planning and implementation, including on-campus interview registration, on-campus interviews, job fair participation, and recruitment for diversity scholarship.
Oversee callback interview process, including candidate scheduling, candidate communication, and database management.
Compile recruitment statistics and reports for hiring meetings. Attend hiring team meetings.
Manage follow-up activities with candidates after the offer stage.
Complete post-OCI surveys and annual NALP Form.
Design and implement all components of summer associate program, including orientation, training sessions, work assignment process, evaluation process, planning and attending social events, and acting as liaison to students.
Support Senior Legal Recruiting Manager, Hiring Teams and Section Managers in candidate selection process, tracking data and compiling reports, and improving our process year over year.
Manage on-boarding for summer associates, including drafting welcome announcements and processing conflict checks and background checks.
Oversee entry-level hiring outside of the summer process, including 3Ls, recent graduates, co-ops, judicial clerks, and other needs as identified.
Supervise Legal Recruiting Coordinator.
Work with Senior Legal Recruiting Manager and fellow Legal Recruiting Specialists to oversee and implement all stages of the lateral recruiting process from the time a hiring need is identified to successful hire, focusing on experienced lateral attorneys in both associate and off-partnership track positions, as well as non-attorney technical positions such as patent agents and technical advisors.
Creatively source candidates using a variety of methods including search firms, internal referrals and leads, on-line research of targets and prospects.
Establish and cultivate relationships with search firms in all geographies. Communicate frequently with search firms about strategic hiring needs and follow up in a timely manner about candidates under consideration.
Screen resumes and introductory materials. Obtain additional information, as needed and present candidate introductions to section, office and hiring teams.
Oversee interview scheduling, prepare interviewer and interviewee information packages, and collect post-interview feedback.
Proactively drive the recruiting process to completion by gathering information, following up with internal constituents as well as with search firms and candidates directly.
Responsible for seeing background checks, reference checks and other due diligence through to completion.
Maintain accurate and complete candidate files following all departmental protocols using recruiting database (viRecruit) and firm document management system.
Provide regular updates and information to Senior Legal Recruiting Manager, Director of Legal Recruiting, and members of the firm involved in the recruiting process.
Draft candidate correspondence, response letters, engagement letters, welcome notices, firm announcements, fee agreements and other communications.
Serve as “face of the firm” in representing it through consistently positive, professional interactions with both internal and external clients including staff, attorneys of the firm, firm leadership, candidates, law schools, search firms, professional organizations and other entities.
Work collaboratively with Legal Recruiting Department staff to support other functional areas, special projects and general department administration.
Monitor legal news sources to keep abreast of trends in the market and update others as needed.
Engage in local and national legal recruiting organizations to support the enhancement of our profession and to represent Mintz’s positively in the legal community.
Assume additional responsibilities as requested.
Bachelor’s degree and relevant work experience required.
5+ years of legal recruiting experience required
Prior experience managing staff is required.
Possess excellent written and verbal communication skills.
Ability to function in a fast-paced, service-oriented environment, prioritize multiple projects on a daily basis, and adjust to shifting priorities.
Strong planning, project management and organizational skills.
Strong sense of urgency and a high-energy level.
Facility analyzing, working with and presenting data.
Ability to collaborate and gain the respect, trust, and confidence of the Firm’s attorneys and professional staff.
Possess a “hands-on” tactical approach.
Creative and proactive approach to problem solving.
Facilitate teamwork and identify opportunities to develop new processes/infrastructure.
Demonstrated ability to grasp and implement new concepts quickly.
Strong analytical abilities, resourcefulness, and attention to detail.
Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships.
Demonstrated ability to motivate and develop teams.
Proven leadership and management abilities.
Demonstrated experience in employee relations, performance improvement and separations.
Outstanding sense of customer service, with demonstrated ability to instill this in others.
Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics.
Must display the highest level of diplomacy, tact and discretion, with comfort in handling and maintaining confidential information.
Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
Travel to recruiting events, network events, and other offices required.
This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.
Mintz, Levin, Cohn, Ferris, Glovsky and Popeo, P.C. is a general practice, full service Am Law 100 law firm employing approximately 500 attorneys serving clients worldwide. We are headquartered at One Financial Center in Boston’s Financial District and have additional US offices in Los Angeles, New York City, San Diego, San Francisco, and Washington, DC, as well as an office in London and a strong international practice.
Mintz was founded in 1933 by Haskell Cohn and Benjamin Levin. The firm’s Managing Member is Robert I. Bodian. Our collaborative attorneys work within four core practice areas — Transactional, Intellectual Property, Litigation & Investigations, and Regulatory & Advisory – and combine legal, business, and industry insight to provide exceptional legal strategies for clients in a variety of industries.