UCSD Layoff from Career Appointment: Apply by 10/15/2019 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 10/24/2019. Eligible Special Selection clients should contact their Disability Counselor for assistance.
Under the leadership of the Executive Director of Development, Community Fundraising, Health Sciences Advancement (HSA) and reporting to the Associate Director of Events, the Assistant Director will be responsible for the coordination, execution, and evaluation of events and activities involving Health Sciences Advancement events including, but not limited to: large scale special events, salon events, donor recognition events, affiliated organization sponsored events, Health Sciences events involving donor and prospect opportunities, and other development related events as assigned.
Responsibilities includes: volunteer and donor management, initiating event committee recruitment, establishing and directing event committees, creation and management of event budgets, event gift solicitation, event logistics, and event follow-up and donor tracking. The incumbent will use skills as a seasoned, experienced professional, to provide comprehensive coordination and management oversight of moderately complex and/or medium-size events.
Occasional evenings and weekends may be required to coincide with events. Must be willing and able to travel.
Thorough knowledge and understanding of concepts, principles and practices of event planning and public relations, including event design, organization and production.
Proven knowledge of principles and practices of events management to conceptualize, develop and evaluate all aspects of programmatic activities from only very general guidelines in developing and designing donor-related programs.
Proven skill in effectively meeting budget and time constraints. Ability to develop and manage budgets. Strong knowledge in cost analysis and drafting budget proposals, with skill in monitoring expenditures for each event.
Strong organizational and project management skills to work successfully with clients to produce high quality events that meet client needs and appropriately represent the campus for fundraising events.
Demonstrated skill to provide excellent donor stewardship. Proven ability to effectively work with invited guests, donors, government officials and university VIPs.
Thorough knowledge of principles and practices of volunteer recruitment, supervision, motivation and evaluation.
Thorough knowledge of crowd management, crowd safety protocols, security and emergency procedures related to small, medium and large scale gatherings.
Skill and knowledge to set and monitor work standards and protocols. Proven ability to give clear directives and use independent, rational judgment to make optimal decisions.
Proven ability to initiate and follow through on multiple-occurring fundraising projects with attention to detail. Ability to work on several tasks simultaneously. Skill at responding effectively to priorities and setting deadlines.
Strong interpersonal communication skills including political acumen and social perceptiveness. Excellent verbal and written communication skills to effectively communicate with diverse populations with competing priorities.
Experience maintaining a high standard of productivity within a broad scope of responsibility despite frequent interruptions. Ability to complete large volume of diverse tasks efficiently, meeting established deadlines.
Highly developed judgment, decision-making and problem recognition, avoidance, and resolution skills, including skill in determining those issues and problems that need to be brought to management's attention.
Job offer is contingent on a clear background check.
Must have access to reliable transportation. Must be able to transport events supplies and materials from vehicle to event site using a cart or other means.
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