Under the supervision of the Senior Director of Annual Giving Programs, this position provides administrative support for all annual giving staff. The administrative assistant works to ensure that all aspects of the fundraising programs (Alumni and Parents) are completed accurately and timely. She/he will assist with digital appeals, gather and organize data, draft reports, respond to donor inquiries, schedule meetings, manage department budget, process expenses, and complete time reports for other hourly staff.
1. Prepare acknowledgements, memos, meeting agendas and other correspondence for all members of the Annual Giving staff as needed. Compose rough drafts when necessary and answer routine correspondence independently.
2. Under the guidance of others, complete mail merges for solicitation letters, organize all in-house annual giving mailings, email communication, solicitation letters, pledge forms and reminders.
3. Work closely with Advancement Operations staff to update and code all gifts without an appeal.
4. Assist Advancement colleagues and donors, volunteers, and others with questions about gifts, solicitation assignments or other aspects of the annual giving program. Direct calls to other Development department staff as appropriate.
5. Handle all arrangements for Parent Council stewardship including meetings and conference calls and other parent engagement initiatives. Reserve rooms, send invitations, organize replies, determine menus etc.
6. Under the guidance of the Assistant Director of Annual Giving, provide administrative support for phonathons and fall/spring calling campaigns. Assist Assistant Director with phonathon recruitment, scheduling, compiling materials and supplies
7. Handle all purchase orders, budget requisitions and check requests. Monitor expenses. Follow-up with purchasing department, business office and vendor as appropriate.
8. Perform other related duties as assigned.
This job description is intended as a summary of the primary responsibilities of and qualifications for this position. The job description is not intended as inclusive of all duties an individual in this position might be asked to perform or of all qualifications that may be required either now or in the future.
Knowledge, Skills & Abilities:
• Very strong computer skills, excellent knowledge Microsoft Office, client management software, and web document sharing. • Excellent writing, grammatical and proofreading skills • Ability to work well with other members of the team and independently as needed to organize projects and follow through on details • Excellent organizational skills • Must work well under pressure and exercise good judgment, tact and sensitivity in dealing with donors, volunteers and confidential information. • Initiative, flexibility, and ability to interact well with people.
• BA preferred, plus 1 full year of related experience preferred. • Experience with complex mail merge, coding, and data entry; familiarity with spread sheets
• Ability to lift items weighing as much as 25 lbs.
About Sarah Lawrence College
Sarah Lawrence College is an Equal Opportunity Employer and has as one of its goals the recruitment and retention of a racially and culturally diverse administration, staff and faculty. To that end, every job opening is seen as an opportunity to increase diversity and every effort will be made to expand the applicant pool in accordance with these goals.
Sarah Lawrence College is located in southern Westchester County, 25 minutes by train from midtown Manhattan, NYC. For information on Sarah Lawrence College, our curriculum, teaching methods, and philosophy of education, please see our web site at https://www.sarahlawrence.edu/.