This position is responsible for serving as the administrative lead of the Office of Training Grants (OTG). The OTG Senior Research Administrator works to make training and center grant submission processes more efficient, and increases the number of awarded grant applications at Washington University. Specifically, this position serves as a resource to Principal Investigators (PIs) by coordinating training grant and center grant planning sessions, managing grant submissions, maintaining data and resource materials, and coordinating mock study sections for training grants.
PRIMARY DUTIES AND RESPONSIBILITIES:
Assist with Grant Submissions:
Works with faculty and WU departmental and divisional offices to identify federal and private funding opportunities.
Works with faculty, agencies, grants office, etc. to determine WU eligibility for specified grant/contract submissions.
Develops and manages budgets for grant proposals, annual progress reports, and renewals.
Assists with Recharge Center budgeting
Supervises financial management for the Office of Training Grants.
Directly assists Principal Investigators in the submission of training grants, career development awards, center grants, and others.
Prepares and handles agency documents (correspondence, human and animal studies approvals, etc.) for submission to funding agencies.
Interacts with funding agencies, serving as liaison for faculty and other administrators.
Prepares, analyzes, manages, and reports pre-award grant budgets.
Plans timelines and serves as a project manager for grant submissions.
Works with department and divisional administrators to compile budgets and justifications for grant applications.
Compiles information and finalizes required tables for grant applications.
Provides resources such as document templates, standardized departmental statements, WU programs and services, and corresponding costs for inclusion in grant applications.
Processes final grant applications including review of budget and other administrative components.
Serve as a Resource for PIs and Research Administrators:
Recommends and participates in development and implementation of decisions, policies and procedures; identify and implement best practices and innovations.
Monitors and interprets external agency guidelines and communicates changes to administrators and PIs.
Coordinates annual mock study section for training grant applications.
Plans and coordinates the biannual Council of Training Grant Directors Meeting with the Clinical Research Training Center and the Institute of Clinical and Translational Sciences.
Coordinates and presents at workshops and seminars to train PIs and administrators on training grant submissions and best practices.
Maintains reference materials and standardized document templates and distributes resources as needed to PIs and administrators.
Hosts monthly meeting for Training Grant Coordinators to share best practices.
Maintain Data and Report on Outcomes:
Guides the evolution of the trainee and alumni database, coordinates the steering committee and working group, and works with various WU stakeholders.
Manages trainee database and provides database training to administrators throughout WU.
Collects and shares institutional data required for Training Grant submissions.
Works with the Office of Grants and Contracts to maintain a complete listing of awarded grants.
Maintains data on awarded and rejected grant submissions.
Responds to incoming data and report requests received from Principal Investigators, department administrators, other central offices, media, outside institutions, etc.
Ability to take action in solving problems while exhibiting independent judgment in decision making processes and a realistic understanding of issues.
Ability to organize or schedule people or tasks, to develop realistic plans while being sensitive to the needs of different constituencies, time constraints and resource availability.
Ability to communicate verbally and in writing clearly and effectively, presenting ideas, documenting activities, reading and interpreting written information such as federal, state and internal guidelines and requirements.
Demonstrated influence and persuasive skills.
Working knowledge of computers, spreadsheets, word processing, organizational, verbal, written and interpersonal skills.
Demonstrated analytic skills. Knowledge of AIS, HRMS, RAPS, FOCUS, Adobe Acrobat, Microsoft Office, PC, PDS, SUBS, agency guidelines, etc.
Equivalent of Bachelor’s degree with 7 years of experience in accounting or related field plus a minimum of 3 years of experience in grants administration or 11 years of combined education and related experience.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account.� If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor.�� To attach these documents, go to:� My Career Tools, Add Attachment, Attachment Type � Performance Reviews or Letters of Recommendation.
This position is full-time and works approximately 40 hours per week.
The hiring range for this position is $71,323 - $92,789 annually.
Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
Department Name/Job Location:
This position is in the Department of Medicine, Infectious Diseases. This position is for the Medical School Campus.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.