The College of Earth, Ocean, and Atmospheric Sciences is seeking an Administrative Assistant for Faculty Affairs. This is a full-time (1.00 FTE), 12-month, fixed-term professional faculty position. Reappointment is at the discretion of the Dean.
Located in the College of Earth, Ocean, and Atmospheric Sciences (CEOAS), the Administrative Assistant for Faculty Affairs provides administrative management of processes for academic faculty, instructors, and research staff, and support for the office of the Associate Dean for Research and Faculty Advancement (ADRFA). Support activities include developing and maintaining paper and electronic filing and record keeping systems; providing professional internal and external customer service to a wide variety of clients; coordinating intra-office communications; special proposal and project support on an as- needed basis; and managing the schedule of the Associate Dean.
Typically requires Bachelor’s Degree and 3 years' experience providing administrative support to an administrator
Bachelor's Degree in area of choice AND three years of experience as an assistant to an executive, office manager, or similar position.
Two years of experience with common office technology and software such as word processing programs, database and spreadsheet development, and calendars and scheduling.
Experience managing a complex business office including records management, program coordination, and project management.
Demonstrated analytical and problem-solving skills including critical thinking, discretion, negotiation and conflict management, sound judgement, and transparency with a wide variety of constituents.
Experience working in a fast-paced environment that experiences frequent change.
Strong organizational skills and attention to detail.
Experience maintaining confidential materials and data.
Excellent verbal and written communication skills.
Experience explaining policies, procedures, and regulations.
A demonstrated commitment to promoting and enhancing diversity.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
Due to deadlines of the university and this office, this position must work under demands of heavy volume and fluctuating workloads during specific times of the term and year.
The incumbent must be available during peak periods such as beginning and end of terms.
Some weekend and evening work may be required.
Additional Salary Information: Commensurate with training, education, and experience
Oregon State is a leading research university located in one of the safest, smartest, greenest small cities in the nation. Situated 90 miles south of Portland, and an hour from the Cascades or the Pacific Coast, Corvallis is the perfect home base for exploring Oregon?s natural wonders.Oregon State University has always been a place with a purpose ? making a positive difference in quality of life, natural resources and economic prosperity in Oregon and beyond. Through discovery, innovation and application, we are meeting challenges, solving problems and turning ideas into reality.Founded in 1868, Oregon State is the state?s Land Grant university and is one of only two universities in the U.S. to have Sea Grant, Space Grant and Sun Grant designations. Oregon State is also the only university in Oregon to hold both the Carnegie Foundation's top designation for research institutions and its prestigious Community Engagement classification.As Oregon?s leading public research university, with $261.7 million in external funding in the 2011 fiscal year, Oregon State?s impact reaches across the state and beyond. With 12 colleges, 15 Agricultural Experiment Stations, 35 county Extension offic...es, the Hatfield Marine Sciences Center in Newport and OSU-Cascades in Bend, Oregon State has a presence in every one of Oregon?s 36 counties, with a statewide economic footprint of $2.06 billion.Oregon State welcomes a diverse student body of over 26,000 students from across Oregon, all 50 states and more than 100 countries. They can choose from more than 200 undergraduate and more than 80 graduate degree programs, including over 30 degrees online offered through Oregon State Ecampus. Oregon State increasingly attracts high-achieving students, with nationally recognized programs in areas such as conservation biology, agricultural sciences, nuclear engineering, forestry, fisheries and wildlife management, community health, pharmacy and zoology.Oregon State also ranks high in sustainability, fourth among universities nationwide for using renewable energy and first in the Pac-12 Conference. And our students literally help power the university: 22 exercise machines at Oregon State University has always been a place with a purpose ? making a positive difference in quality of life, natural resources and economic prosperity in Oregon and beyond. Through discovery, innovation and application, we are meeting challenges, solving problems and turning ideas into reality. For more information visithttp://www.ohsu.edu/xd/about/index.cfm.The 400-acre main campus in Corvallis includes a Historic District, making Oregon State one of only a handful of U.S. university campuses listed on the National Register of Historic Places. The district includes such icons as Weatherford Hall, the Memorial Union and Benton Hall, the oldest building on the oldest building on campus.OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.